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Principal Administrative Business Partner

Sharp Decisions

California • Today

Full-time

USD 60.00 - 80.00 per hour

Principal Consultant

Vaco by Highspring

Hybrid in Maharishi Vedic City, Iowa • 14d ago

Easy Apply

Full-time

Depends on Experience

Principal SAP PP Solution Lead

Cooper Machinery Services

Houston, Texas • Today

Full-time

Principal SAP Basis Administrator

Columbia Sportswear

Portland, Oregon • Today

Full-time

Principal Applications Administrator

Thermo Fisher Scientific

Richmond, Virginia • Today

Full-time

USD 93,800.00 - 140,670.00 per year

Principal Database Administrator

Oracle Corporation

Reston, Virginia • Today

Full-time

USD 84,900.00 - 209,500.00 per year

Principal Associate, Accounting

Capital One

Wilmington, Delaware • Today

Full-time

Principal Associate, Accounting

Capital One

Richmond, Virginia • Today

Full-time

Director, Information Technology

Masco Corporation

Novi, Michigan • Today

Full-time

USD 141,900.00 - 222,860.00 per year

Oracle EBS Specialist

SSI People

Houston, Texas • 9d ago

Easy Apply

Third Party, Contract

80 - 100

Oracle EAM Specialist III

Dexian DISYS

Houston, Texas • Today

Easy Apply

Contract

$80.00 - $85.00 per hour

Job Title: Oracle EAM Specialist III

Tek Inspirations LLC

Hybrid in Houston, Texas • 26d ago

Easy Apply

Contract

70+

Job Details

Skills

Audiovisual
Contract Management
Distribution
Space Planning
Presentations
Leadership
Employee Engagement
Scheduling
Onboarding
Logistics
Payments
Vendor Development
Project Management
Pharmaceutics
Biotechnology
Exceed
Workflow
Collaboration
Attention To Detail
Continuous Improvement
Decision-making
Productivity
Soft Skills
Problem Solving
Conflict Resolution
Management
Communication
Microsoft Office
Microsoft PowerPoint
Microsoft Excel
Gmail
Training
Business Analytics
Business Analysis
Oracle Linux

Audiovisual
Contract Management
Distribution
Space Planning
Presentations
Leadership
Employee Engagement
Scheduling
Onboarding
Logistics
Payments
Vendor Development
Project Management
Pharmaceutics
Biotechnology
Exceed
Workflow
Collaboration
Attention To Detail
Continuous Improvement
Decision-making
Productivity
Soft Skills
Problem Solving
Conflict Resolution
Management
Communication
Microsoft Office
Microsoft PowerPoint
Microsoft Excel
Gmail
Training
Business Analytics
Business Analysis
Oracle Linux

Summary

Pay Rate: $60.00-$80.00/hr
Location: Onsite - South San Francisco, CA
1-year contract with possible extension

Job Description
Job Responsibilities

Independently manage complex scheduling across multiple time zones while coordinating with senior-level internal and external stakeholders and maintaining strict confidentiality.
Demonstrate expert knowledge of IT systems, including cSuite and collaboration tools.
Manage scheduling for senior committee meetings, global summits, department offsites, leadership meetings, and cross-functional meetings.
Lead the planning, organization, and execution of large-scale meetings involving internal and external stakeholders across multiple time zones.
Partner with managers or designated leads to develop agendas, distribute meeting materials, and maintain rolling agendas for recurring committee and team meetings.
Collaborate with Strategic Event Services to plan and execute department-wide offsites and onsites, including global town halls and team meetings.
Independently plan and execute meetings at congress events and global summits, including venue and speaker selection, audiovisual requirements, catering, agenda development, and contract management.
Draft email communications on behalf of managers, teams, departments, and senior leaders.
Partner with leaders to develop communication strategies for internal departmental communications.
Collaborate with the communications team to track, manage, prepare, and support communications and employee engagement initiatives.
Manage departmental gSites, Spaces, websites, newsletters, and other communication platforms, including content collection, information distribution, and ongoing maintenance.
Coordinate the collection and implementation of feedback on communications, as applicable.
Manage the overall space-planning process, including developing team placement strategies, presenting recommendations to leadership, and serving as the primary project manager.
Partner with leaders to develop team agreements.
Collaborate with leadership to assess employee engagement, conduct informal pulse checks, and recommend ideas to enhance engagement.
Manage complex candidate scheduling and interview processes.
Coordinate onboarding logistics and administrative activities, including oversight of the first 30-day checklist and relocation arrangements.
Serve as a point of connection for external stakeholders.
Stay current on cSuite system changes and organize training for team members and other departmental administrators.
Assume the role of Administrative Lead when required.
Manage vendor and speaker engagements, contracts, payments, requests for proposals (RFPs), and vendor selection processes.

Functional Job Responsibilities

Approximately 30% of the role is dedicated to responsibilities specific to the assigned function.

Required Skills and Qualifications

5-7 years of related experience in administration, operations, or project management.
Experience in the pharmaceutical or biotechnology industry is strongly preferred
Experience managing confidential information and exercising discretion with sensitive materials.
Experience training staff on company or departmental systems, processes, and administrative tools is strongly preferred.
Demonstrated ability to meet or exceed objectives and performance goals.
Ability to plan, coordinate, organize, and prioritize work across functional groups while executing strategically. May lead workflow assessment and coordination among team members.
Ability to foster collaboration and productivity, solicit diverse perspectives, incorporate cross-functional input, and resolve complex issues and conflicts.
Strong judgment and discretion when handling highly sensitive and proprietary information.
Commitment to accuracy, attention to detail, effective work procedures, and continuous improvement.
Ability to independently drive decision-making based on experience, skills, and strategic context.
In-depth knowledge of cSuite tools, including Gmail, Google Calendar (gCal), Google Sheets (gSheets), Google Slides (gSlides), Trello, Google Meet (gMeet), and Zoom.
Ability to identify, promote, and train others on innovative tools that improve efficiency and productivity.
Familiarity with the Genentech organization is strongly preferred.
Bachelor's degree (BS/BA) or equivalent industry experience.

Additional Requirements
Soft Skills

Strong emotional intelligence, discretion, confidentiality, and proactive problem-solving skills.
Ability to anticipate potential issues and resolve them before they escalate.
Excellent written and verbal communication skills, with a polite, direct, professional, and accurate communication style.

Technical Skills

In-depth knowledge of Microsoft Office, including PowerPoint, Excel, and Word.
In-depth knowledge of cSuite tools, including Gmail, Google Calendar, Google Sheets, Google Slides, Trello, Google Meet, and Zoom.
Ability to provide instruction and training to colleagues on relevant systems and tools as needed.

Experience Requirements

5-7 years of experience supporting senior-level executives, including Senior Directors and above; experience supporting Vice Presidents and above is preferred.

Education Requirements

Bachelor's degree (BS/BA) in a related field.

Interview Process

Phone screen
Two-person panel interview
Final interview with a two-person panel

Work Arrangement

Onsite position

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: sharpdec
Position Id: 53598
Posted 4 days ago

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Logan, Utah

•

Today

Overview The Department of Biological and Chemical Engineering at Utah State University is seeking a highly organized, detail oriented Staff Assistant to provide advanced administrative support to the department and to assist the Department Head in coordinating the launch of the new Chemical Engineering Program. This position plays a key role in day to day departmental operations as well as in high visibility program building activities such as student recruitment, faculty candidate visits, pu

Full-time

USD 43,000.00 per year

Administration_Executive Support

Spring, Texas

•

Today

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Easy Apply

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Engineering Administrator

Richardson, Texas

•

Today

Overview Continental Electronics Corporation is a leading provider of RF technologies and innovative solutions with 80 years of proven performance. CEC has experienced significant recent growth and has established itself as the go-to supplier for a diversified product line supporting a wide spectrum of markets from commercial products, military customers, to space research laboratories. The Engineering Administrative Assistant provides dedicated, high-level support to the Senior Director of En

Full-time

USD 28.46 - 40.67 per hour

Executive Assistant II

Sunnyvale, California

•

2d ago

CoreWeave is The Essential Cloud for AI . Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Le

Full-time

USD 108,000.00 - 143,000.00 per year