Job Title: Executive Admin II
Duration: 6 Months
Location: Onsite- Cupertino,CA
Employment Type: Contract
Pay Range: $35/hr - $40/hr on W2 (DOE)
GSSM Administrative/ Executive Assistant
Job Description
Daily activities will include calendar management (utilizing your keen problem-solving abilities as challenges arise), hardware procurement (ensuring our local teams have the devices they need to perform their job functions), facilities management (assisting with keeping our spaces functioning like a well oiled machine), booking domestic & international travel, arranging for team off-sites and events, and working closely with other admins and teams to coordinate meetings or collaborate on fun team events or initiatives. Working with the broader team, you will ideally bring a fun and creative approach to team support, and be a champion for team morale. The candidate who will thrive in this role is an ambitious and highly organized individual who enjoys solving problems in creative ways and shines in a fast-paced and ever-changing environment.
Responsibilities:
• Complex calendar management for multiple executives (Sr. Directors)
• Assisting with the full life-cycle of internal hardware procurement (ordering/ shipping/receiving/tracking)
• Facilities coordination/management
• Booking domestic and international travel
• Planning, managing, and executing both small and large-scale events
• Onsite office support such as stocking supplies/snacks & escorting vendors or guests in lockdown areas as needed
• Working autonomously on assignments and handling sensitive and confidential information with integrity and discretion
Qualifications:
• 1 year admin experience in a fast paced corporate environment.
• Experience managing various projects and events from conception to completion.
• Experience managing complex calendars commensurate with the role requirements.
• Ability to maintain consistent attention to detail, be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests.
• Strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team.
• A forward-thinker who takes initiative, can successfully manage multiple requests and projects simultaneously, problem solving and constant drive for process improvement
• Very organized, has an exceptional response rate, and flexibility to be available outside of business hours on occasion.
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
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Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
- Dice Id: 10427670
- Position Id: 26-25743
- Posted 11 hours ago
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