Job Title: Project CoordinatorCompany Overview
At The Intersect Group, we are partnering with a well established infrastructure services organization that supports critical power delivery and utility operations across large scale distribution and transmission networks. The company has decades of experience delivering engineering, construction, and maintenance solutions and operates in a fast paced, high volume environment where accuracy, efficiency, and teamwork are essential to success.
Role Summary
We are seeking a Project Coordinator I to support a high volume utility distribution program by managing documentation, billing processes, and coordination across project teams. This role is essential to maintaining operational efficiency, financial accuracy, and compliance across multiple active projects.
You will work closely with Project Managers, field teams, and client stakeholders to ensure invoices are processed accurately, documentation is complete, and communication flows smoothly across all parties. The ideal candidate thrives in fast paced environments, is highly detail oriented, and brings strong organizational and interpersonal skills.
Key Responsibilities
• Prepare, review, and maintain project documentation including work orders permits and compliance forms
• Ensure all documentation meets contractual requirements and regulatory standards
• Verify billing accuracy against approved work orders and project budgets
• Investigate and resolve invoicing discrepancies in coordination with internal teams
• Serve as a liaison between project managers field teams and client representatives
• Maintain consistent communication regarding project status billing cycles and documentation needs
• Update project trackers databases and reporting tools for distribution projects
• Generate reports on invoicing status outstanding items and compliance metrics
• Support audits and internal reviews with accurate and organized documentation
• Assist project managers and team members with administrative and operational tasks as needed
Key Requirements
• 2 plus years of experience in project coordination administrative support or billing and invoicing roles
• Experience supporting construction utilities electrical or distribution projects preferred
• Strong proficiency in Microsoft Excel and the broader Microsoft Office suite
• Demonstrated ability to manage high volume workloads with accuracy and attention to detail
• Strong organizational and time management skills
• Excellent communication and interpersonal skills with customer facing experience
• Ability to work effectively in fast paced environments with quick turnaround timelines
• Self starter mindset with the ability to prioritize and adapt
• Associate degree or equivalent experience in business administration project management or related field
Success Profile
• Reliable and accountable professional who takes ownership of work
• Team oriented with a collaborative and approachable working style
• Detail driven with the ability to quickly identify and resolve discrepancies
• Comfortable supporting multiple project managers across a dynamic workload
Interview Process
• Initial phone screening with recruiter
• One onsite panel interview with leadership and project management team
Contract Details
• Estimated 6 month contract
• Full time 40 hours per week with potential for 5 to 10 hours overtime after ramp up
• Competitive hourly compensation based on experience
Call to Action
If you are a detail oriented Project Coordinator with billing experience and enjoy working in fast paced, team driven environments, apply today by sending your resume and contact information to The Intersect Group. We look forward to connecting with you soon
