Immediate need for a talented Administrative Assistant III. This is a 06 Months Contract opportunity with long-term potential and is located in Harbor Point, MD (Onsite). Please review the job description below and contact me ASAP if you are interested.
Job ID: 26-26027
Pay Range: $20 - $25/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Responsibilities:
- Administrative Support
- Provide administrative support to assigned leaders and managers, including calendar, meeting, travel, and scheduling coordination.
- Prepare, edit, and distribute correspondence, presentations, reports, meeting materials, and related documentation.
- Process expense reports and maintain administrative records, departmental files, SharePoint sites, and reference materials.
- Serve as a professional point of contact for internal and external stakeholders.
- Coordinate meeting and event logistics, including room reservations, catering, materials, attendee support, and follow-up needs.
- Prepare and distribute event collateral, meeting materials, supplies, and related fulfillment items.
- Support event managers with material readiness for conferences, due diligence meetings, roadshows, and client events.
- Fulfillment Operations
- Process event fulfillment requests and manage inbound and outbound shipments through designated inventory & tracking systems.
- Pull, pack, ship, track, and coordinate delivery of event materials, promotional items, branded merchandise, marketing collateral, and return shipments ensuring accuracy and on-time delivery.
- Monitor shipment status, communicate updates to stakeholders, and proactively resolve shipping or logistics issues to meet critical event deadlines.
- Coordinate the receipt, inspection, restocking, recycling, and return of event materials while maintaining accurate inventory records and fulfillment documentation.
- Prioritize multiple concurrent requests in a fast-paced environment, partnering with event managers, vendors, and shipping carriers to ensure seamless support for sponsorship and hosted events.
- Inventory & Supply Management
- Maintain organized inventory rooms, storage areas, and fulfillment spaces.
- Monitor, order, restock, and properly store meeting and event inventory for rapid deployment.
- Coordinate cleaning, maintenance, replacement, or dry cleaning of reusable event assets and supplies.
- Ensure inventory is current, usable, and not expired or outdated.
- Print & Marketing Material Fulfillment
- Order and coordinate printing of marketing collateral, meeting materials, folder insertions, assembly projects, and special print requests.
- Partner with content owners and print support teams to confirm accuracy, readiness, compliance, and required approvals.
- Review orders upon receipt and verify materials against request details and production standards.
- Financial & Record Management
- Maintain fulfillment-related records, invoices, receipts, tracking details, and supporting documentation.
- Upload and organize receipts and financial records in designated SharePoint locations.
- Support budget tracking, cost allocation, and project code accuracy where applicable.
- Ensure records are complete, accessible, and aligned with internal documentation expectations.
Key Requirements and Technology Experience:
- Must have skills: Administrative, fulfilment, packaging, shipping, order receiving
Our client is a leading Financial Services Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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