***Mode of Interview :- WebCam interview*** Long term project ***Linkedin Must***Hybrid (2-3 Days per week onsite) at Mechanicsville -VA****Local Candidates***
Job Description:
The client is seeking a highly organized and detail-oriented PMO Support Specialist to enhance project governance, support project managers, and strengthen agency-wide project delivery practices. This role provides direct support to the PMO through documentation management, training coordination, risk oversight, and recurring reporting across Commonwealth-level and agency IT projects.
Responsibilities
The PMO Support Specialist will:
- Update, maintain, and publish PMO documentation that supports IT project managers and ITD staff.
- Manage and maintain SharePoint Online document libraries to ensure accuracy, accessibility, and proper governance.
- Develop, coordinate, and deliver training (in-person and virtual) for agency IT project managers and supporting staff, including creation of training materials and user documentation.
- Serve as a risk manager for Commonwealth-level IT projects, providing guidance on risk identification, mitigation planning, and escalation procedures.
- Support recurring cadenced reporting using Excel and Power BI, ensuring data accuracy and meaningful insights.
- Provide oversight and guidance to projects in the Planning phase to ensure readiness for execution.
- Ensure projects in execution follow established governance structures, including meeting cadence, reporting, metrics tracking, risk and issue management, and quality assurance.
- Review project plans to ensure inclusion of required components such as tasks, schedules, risk identification, resource allocation, checkpoints, and status reporting.
Knowledge, Skills, and Abilities
- Knowledge of project management methodologies, PMO standards, and governance frameworks.
- Knowledge of SharePoint Online document organization, permissions, and content management best practices.
- Knowledge of instructional design principles and effective training development techniques.
- Strong skills in publishing professional documentation, maintaining organized repositories, and supporting PMO processes.
- Skill in developing and delivering training to audiences with varying levels of project management experience.
- Skill in performing risk assessments and communicating risk posture.
- Skill in preparing data-driven reports and visualizations using Excel and Power BI.
- Ability to evaluate project readiness during Planning and provide guidance to project managers.
- Ability to monitor governance compliance throughout project execution.
- Ability to review project plans for completeness and collaborate with teams to address gaps.
Qualifications
- The candidate should have 15 years of overall IT experience.
- Experience with technology infrastructure is preferred.
- Application Development experience is a plus.
- The candidate must have a minimum of 10 years of experience.
- The candidate should be proficient in MS Office tools such as Microsoft Project, Visio, and excel.
- The candidate should possess training and documentation experience.
- PMP or ACP Certification through PMI or Qualified under Commonwealth of Virginia Qualification Standards for IT Project Managers.
- Experience with VITA's Commonwealth Technology Portfolio (CTP) system and ECOS process is strongly preferred.
- Experience with the core Commonwealth IT procurement processes (RFP, VITA Statewide Contract, and CAI SOW) is preferred.
- Prior VDOT PM experience is a benefit.
Skills/Requirements
- Large Project Management Required 10 Years
- Documentation creation experience Required 5 Years
- Project Management Tools Required 10 Years
- Training experience Required 5 Years
- SharePoint document management, indexing, and organization experience. Required 3 Years
- Experience in IT Risk Management as a risk manager Required 8 Years
- VITA CTP Highly desired 1 Years
- Proposal Development/Business Writing Highly desired 10 Years
- PMP, ACP or Qualified under Commonwealth of Virginia Qualification Standards for IT Project Managers for Category 4 Projects. Highly desired 8 Years
