Hiring: Senior SmartRecruiters ATS & HR Systems Integration Lead

Location: San Jose, CA (Hybrid)

Job Description

We are seeking an experienced Senior SmartRecruiters ATS & HR Systems Integration Lead to own the administration, operational excellence, and technical integration of our global recruiting and HR technology landscape.

The ideal candidate will serve as the primary business and technical owner of SmartRecruiters, managing its integrations with Workday and other enterprise HR technologies. This role requires strong expertise in ATS administration, HR systems integration, workflow optimization, and enterprise API architecture.

Key Responsibilities

1. ATS Administration & Product Ownership

• Serve as the primary global product owner and administrator for SmartRecruiters.

• Configure and manage workflows, permissions, forms, approvals, templates, automation rules, and user groups.

• Lead release management, UAT coordination, governance, and platform optimization.

• Develop SOPs, administration runbooks, and process documentation.

• Support recruiter enablement, reporting enhancements, and operational excellence initiatives.

• Drive continuous improvements in workflow automation and governance.

2. Systems Integration & Technical Leadership

• Act as the technical lead for SmartRecruiters and Workday integrations.

• Design, implement, optimize, and govern ATS-HCM integrations.

• Support APIs, middleware orchestration, authentication, SSO, and automation.

• Troubleshoot integration failures and data synchronization issues.

• Develop architecture diagrams, SOPs, and technical documentation.

• Support release management, UAT, production stabilization, and integration monitoring.

3. Cross-Functional Collaboration & Knowledge Transfer

• Collaborate with Talent Acquisition, HRIS, IT, Compliance, Compensation, and external vendors.

• Train internal HRIT and Talent Acquisition Operations teams.

• Build internal integration support capabilities and ensure effective knowledge transfer.

• Manage vendor relationships and coordinate with implementation partners.

• Reduce dependency on external recruiting vendors by establishing internal ownership.

Required Qualifications

• 5+ years of enterprise ATS administration experience.

• 5+ years of hands-on SmartRecruiters administration experience.

• 5+ years of enterprise HR systems integration experience.

• 3+ years of direct Workday integration experience (preferred; may be combined with ATS experience).

• Experience supporting global recruiting operations and ATS governance.

• Strong experience with ATS/HCM integrations and enterprise APIs.

• Excellent stakeholder management, troubleshooting, and process optimization skills.

• Strong understanding of systems architecture and integration design.

Technical Skills

• SmartRecruiters administration and configuration.

• ATS workflow configuration and optimization.

• Workday integrations (APIs, EIBs, and middleware).

• SmartRecruiters integrations and API architecture.

• Permissions and security management.

• Offer workflows and approval processes.

• Middleware platforms and orchestration.

• SSO and authentication mechanisms.

• Release management and UAT processes.

• REST/SOAP APIs and API architecture support.

Preferred Qualifications

• Experience implementing a new SmartRecruiters tenant.

• Direct SmartRecruiters integration experience.

• Hands-on experience with Workday Studio, EIBs, APIs, REST/SOAP APIs, and middleware platforms.

• Experience integrating SmartRecruiters with Workday.

• Knowledge of APIs, SSO, middleware concepts, and enterprise HR systems integrations.

• Experience in semiconductor, enterprise technology, or global engineering organizations.

Key Focus Areas

• SmartRecruiters ATS ownership and administration.

• Workday and SmartRecruiters integration.

• HR technology automation and workflow optimization.

• Enterprise API and middleware architecture.

• Internal team enablement and knowledge transfer.