ππ’ππ₯π: Planogram Coordinator
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coordination, marketing operations, merchandising support,
Adobe, Acrobat, Illustrator, InDesign,
Microsoft Office Suite, Excel, SharePoint, Outlook, Word, PowerPoint,
Planogram literacy, planogram design,
Retail, merchandising, pharmacy, CPG, store networks, field communication, Store Operations,
Marketing Operations, Planogram Interpretation, planogram communications, planogram updates,
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Position Summary:
The Coordinator is a key resource in planning and coordinating the execution of various administrative and operational efforts. The activities of this position are designed to enhance membership, reputation and name recognition.
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Coordinate the communication of planograms and ""new and discontinued" "notices to stores.
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Position Summary
The Planogram & Communications Coordinator is responsible for reviewing, proofing, and distributing all store-facing planogram communications, new item introductions, and discontinued item notices. This role ensures communication accuracy, clarity, and consistency so that store teams can execute merchandising updates correctly and on time. Candidates must be able to hit the ground running with minimal ramp-up and have strong Adobe experience.
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Key Responsibilities
Review, proofread, and quality-check all planogram communication materials before distribution.
Ensure clarity, accuracy, and consistency in all store-facing directives.
Coordinate and release planogram updates, new item notices, and discontinued item communications.
Interpret planogram content and translate it into clear, actionable store instructions.
Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
Maintain strong version control and ensure stores receive the correct communication packets.
Utilize Adobe tools to review, annotate, and support updates to communication materials.
Manage multiple overlapping deadlines and prioritize workflow effectively.
Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.
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Duties
Review planogram bulletins to ensure proper direction is provided to stores to execute planograms.
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Required Skills
3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
Strong written communication skills and attention to detail.
Ability to manage multiple priorities with minimal supervision.
Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
Ability to quickly learn processes and work efficiently with a short ramp-up period.
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Preferred Experience
Planogram literacy or planogram design experience (major plus).
Retail, merchandising, pharmacy, or CPG background.
Experience supporting large store networks or field communication teams.
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Top 3 Core Skills
Project/Workflow Coordination & Prioritization
Written Communication & Accuracy
Marketing Operations / Planogram Interpretation + MS Office Proficiency
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Experience
3+ years experience in marketing assistance or marketing coordination.
Outstanding written and oral communication skills.
Self-starter capable of delivering goals with appropriate levels of coaching and supervision.
Excellent time management, decision-making, leadership collaboration and presentation skills.
Strength in multi-tasking and project prioritization.
Proficient and Microsoft Office Suite.
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Education
High school diploma or GED required
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VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at for any complaints, comments and suggestions.
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Account co-ordinator: Sridharan Marimuthu
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VIVA USA INC.
3601 Algonquin Road, Suite 425
Rolling Meadows, IL 60008
