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Event Planner II

Talent Software Services, Inc

Irving, Texas • Today

Easy Apply

Contract, Third Party

$25 - $30

Talent Software Services, Inc

Job Details

Skills

VIRTUAL
ONLINE
EVENT
EVENTS
OUTLOOK
MS OFFICE
COORDINATOR
COORDINATION
COORDINATED
COORDINATE

Summary

The role is responsible for the logistics, planning, and execution of C-Level Communities programs, including Executive Summits and Inner Circle dinners. This position partners with community leaders, sponsors, venues, and internal stakeholders to create exceptional experiences for C-level executives while managing budgets, vendors, event technology, and onsite operations.

Essential Functions:

Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration.
Facilitate communication and collaboration across event teams to ensure seamless delivery of world-class events.
Plan the onsite attendee journey, including event branding and signage. Manage all on-site conference signage and branding.
Coordinate communications as the primary point of contact for the on-site team to all suppliers, including the hotel/venue.
Coordinate with our AV partner to ensure requirements are communicated properly, floorplans are created, and AV sets are designed in line with branding guidelines.
Manage invoices, purchase orders, and facilitate payment of event-related bills.
Conduct financial management, including accurate and timely event budget forecasts, alert management about risks and deviations to plan, and post-event reconciliation.
Serve as onsite lead for assigned events and manage issue resolution in real-time.
Travel 4-5 times through December, planning up to 4 programs.

Skills and Experience Requirements:

4-6 years of event experience.
Proficiency in the MS Office suite, including Word, Excel, and PowerPoint.
Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables.
Experience planning executive-level events, client events, or leadership meetings.
Knowledge of hotel, travel, and meeting planning business is required, particularly in terms of normal service expectations.
Expert understanding of event logistics and technical production.
Strong venue and supplier management experience.
Demonstrated budget management and forecasting experience.
Proven ability to manage multiple concurrent events in a fast-paced environment.
Excellent project management and organizational skills.
Strong customer service mindset and executive presence.
Proven success working in a collaborative environment.
Maintain composure in a fast-paced environment.
Ability to work as part of a team but also work on events individually.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: talmn001
Position Id: 26-09758
Posted 1 hour ago

Company Info

About Talent Software Services, Inc

We pride ourselves in making sure that diversity in the workplace is at the forefront of our business. Our Founder, Dave Iacarella, is an Army Veteran who is committed to giving back to fellow Veterans. We are proud of our history of transitioning military Veterans into the workforce with companies that value their service. TALENT helps companies meet their veteran and diversity spend initiatives and requirements. We are committed to supporting veteran and diverse organizations.

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Talent Software Services, Inc

Job Details

Skills

VIRTUAL
ONLINE
EVENT
EVENTS
OUTLOOK
MS OFFICE
COORDINATOR
COORDINATION
COORDINATED
COORDINATE

Summary

Essential Functions:

Lead planning and delivery of assigned Executive Summits and Inner Circle dinners with oversight of the program logistics and registration.
Facilitate communication and collaboration across event teams to ensure seamless delivery of world-class events.
Plan the onsite attendee journey, including event branding and signage. Manage all on-site conference signage and branding.
Coordinate communications as the primary point of contact for the on-site team to all suppliers, including the hotel/venue.
Coordinate with our AV partner to ensure requirements are communicated properly, floorplans are created, and AV sets are designed in line with branding guidelines.
Manage invoices, purchase orders, and facilitate payment of event-related bills.
Conduct financial management, including accurate and timely event budget forecasts, alert management about risks and deviations to plan, and post-event reconciliation.
Serve as onsite lead for assigned events and manage issue resolution in real-time.
Travel 4-5 times through December, planning up to 4 programs.

Skills and Experience Requirements:

4-6 years of event experience.
Proficiency in the MS Office suite, including Word, Excel, and PowerPoint.
Ability to learn at a rapid pace, connecting the dots between internal systems and program deliverables.
Experience planning executive-level events, client events, or leadership meetings.
Knowledge of hotel, travel, and meeting planning business is required, particularly in terms of normal service expectations.
Expert understanding of event logistics and technical production.
Strong venue and supplier management experience.
Demonstrated budget management and forecasting experience.
Proven ability to manage multiple concurrent events in a fast-paced environment.
Excellent project management and organizational skills.
Strong customer service mindset and executive presence.
Proven success working in a collaborative environment.
Maintain composure in a fast-paced environment.
Ability to work as part of a team but also work on events individually.

Dice Id: talmn001
Position Id: 26-09758
Posted 1 hour ago

Company Info

About Talent Software Services, Inc

Go to company profile

Fitment

Dice Job Match Score™

👾 Reticulating splines...

Create job alert

Never miss an opportunity! Create an alert based on the job you applied for.

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