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Event Coordinator

OSI Engineering, Inc.

Mountain View, California • Yesterday

Easy Apply

Contract

50 - 65

Program Coordinator HAI Industry Programs

Maxonic, Inc.

Stanford, California • 9d ago

Easy Apply

Contract

Depends on Experience

Event and AV Operations Analyst

Visa

Foster City, California • 6d ago

Full-time

USD 86,300.00 - 133,600.00 per year

Associate Solutions Engineer, Events

Evolv Technology

Remote or Las Vegas, Nevada • Today

Full-time

USD 53,000.00 - 88,000.00 per year

OSI Engineering, Inc.

Job Details

Skills

Project Management

Summary

A global automotive company is seeking a highly organized and proactive Project Coordinator to support its Alliance Development (AD) team in Mountain View, CA. This role plays a critical part in enabling startup engagement, supporting internal operations, and coordinating innovation-focused initiatives. The position will also provide support for event-related activities led by the Senior Managing Director of Branding, Communications, and Strategic Partnerships.

Key Responsibilities:

Legal, Contract, and Vendor Coordination

Support the execution of legal and contractual requests, including NDAs, Letters of Representation (LORs), MSAs, SOWs, event agreements, and related documents
Act as a liaison between startups and internal Legal teams to facilitate document review and processing
Coordinate vendor contracts with accelerator partners, deal flow partners, universities, and software/research providers

Event and Logistics Coordination

Assist in planning and executing external events, sponsorships, internal workshops, and team activities
Coordinate logistics including venue booking, catering, registration, and materials
Manage purchase requests and payment processing in partnership with Business Operations

Deal Flow & Startup Research

Support AD team with preliminary startup research and screening
Conduct ongoing market research to identify new startup opportunities (targeting ~20 per week)
Maintain accurate deal flow data within Salesforce and related tools
Build knowledge of investment processes, business priorities, and startup ecosystem trends

Project Ownership & Operations Support

Own and execute assigned projects, including events, tools, and process improvements
Independently manage recurring coordination and administrative tasks
Identify and escalate risks or blockers to ensure timely resolution
Manage subscriptions for research and deal flow tools
Provide support for budget tracking, expense reporting, and P-Card administration

Documentation & Reporting

Support development and distribution of weekly activity updates and reports

Team & Cross-Functional Communication

Facilitate communication between Alliance Development (AD) and Strategic Development (SD) teams
Support collaboration across global teams, including bridging communication between Japan and North America

Qualifications:

2+ years of experience in project coordination, operations, contract/vendor coordination, event coordination, or a related field
Bachelor’s degree or equivalent experience
Proficiency in Microsoft Office (Excel, Word, PowerPoint)
Strong organizational skills with the ability to manage multiple priorities
Strong communication skills across diverse teams and stakeholders
Ability to navigate and support cross-cultural collaboration between Japan and North America
Interest in or understanding of startup ecosystems, venture capital, and innovation landscapes
Ability to connect market insights to broader business strategies

Bonus Skillset:

Professional proficiency in both English and Japanese is highly preferred (written and verbal)
Experience with project management or task-tracking tools preferred
Familiarity with collaboration platforms (e.g., SharePoint, Confluence, Jira) preferred
Experience with tools such as Salesforce, Crunchbase, and PitchBook preferred
Experience or familiarity with startups, venture capital, corporate venture capital, or open innovation.

Work Environment:

Onsite role based in Mountain View, CA
Standard business hours with occasional flexibility required
Periodic early evening meetings to accommodate collaboration with teams in Japan

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10365912
Position Id: 9047593
Posted 30+ days ago

Company Info

About OSI Engineering, Inc.

OSI Engineering delivers professional engineering consultants and contractors to enable you to meet your time-to-market demands. Our technical knowledge of your specific technology, streamline the process to deliver the right engineer with the right technical expertise to add value with minimal ramp up time. Additionally, on-call access to our highly-skilled engineering pool enables your business to stay ahead of the curve.

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Contact the job poster

Margaret Pizarro

Recruiter @ OSI Engineering, Inc.

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