Role: Senior Project Manager – Airport Infrastructure / Capital Projects
Location: New York / New Jersey (JFK, LGA, EWR and other regional airports) - Hybrid (4 Days Onsite, 1 Day Remote)
Duration: Long Term
Job Description:
Project Management services may be utilized to support the planning, development, coordination, implementation, monitoring, and delivery of projects, programs, studies, and initiatives within the authorized Call-In service categories. Project Managers may be assigned to individual projects, multiple concurrent projects, related workstreams, or broader program initiatives based upon the requirements of the applicable Task Order.
Responsibilities may include, but are not limited to, the following, as applicable to assignments performed in support of Aviation’s policies, Capital Plan, and authorized Call-In Program services:
- Manage and coordinate assigned Aviation projects, programs, studies, initiatives, and related activities through applicable phases of the project life cycle, including initiation, planning, scope development, design development, procurement, implementation, monitoring, commissioning, turnover, and close-out.
- Provide project and program management support for assigned capital, operating, planning, technology and innovation, sustainability, customer experience, asset management, facility planning, safety, and other Aviation initiatives consistent with the applicable Call-In Program category and Task Order.
- Develop, review, coordinate, and manage project scopes, objectives, requirements, deliverables, schedules, budgets, milestones, dependencies, and implementation plans to support achievement of Aviation's program and project objectives.
- Prepare and/or coordinate Requests for Proposals (RFPs), scopes of work, technical requirements, bridging documents, procurement packages, work orders, and related documentation required to advance assigned projects and programs, including Design-Build initiatives, where applicable.
- Manage and monitor project scope, schedule, budget, milestones, and performance, identify variances and emerging issues, and coordinate appropriate corrective actions to maintain project objectives.
- Review and evaluate project schedules and schedule recovery plans, including associated risks, dependencies, operational impacts, milestones, and potential effects on project delivery.
- Develop, track, monitor, analyze, and report Key Performance Indicators (KPIs) for Aviation core programs and initiatives, including sustainability, Customer Experience, Technology and Innovation, Asset Management, Safety, and other applicable programs, to support achievement of established goals and milestones.
- Identify, evaluate, track, and report project risks and issues related to scope, schedule, budget, implementation, operations, stakeholder coordination, procurement, and other project requirements, and support development and monitoring of mitigation and recovery strategies.
- Review project scope and requirements and coordinate with key stakeholders to confirm project objectives, operational requirements, technical requirements, implementation needs, and desired outcomes.
- Ensure appropriate stakeholder participation throughout the applicable project life cycle, facilitating communication, coordination, decision-making, and resolution of project issues.
- Coordinate with Aviation Operations, Maintenance, Engineering, Technology, Sustainability, Customer Experience, Safety, Security, Finance, Procurement, Properties, airport management, and other internal stakeholders, as applicable to the assigned project or program.
- Coordinate with Engineering, designers, consultants, contractors, and other technical resources to support the quality, timeliness, cost effectiveness, constructability, and successful delivery of project designs, studies, technical documents, and other deliverables.
- Coordinate and monitor outside Agency and third-party involvement, including utilities, airlines, tenants, contractors, consultants, governmental entities, and other external stakeholders, as applicable.
- Coordinate and support the development, review, processing, tracking, and execution of Rights of Entry, force accounts, permits, access agreements, utility agreements, and other project-related agreements and approvals, as required.
- Prepare, coordinate, track, and maintain documentation necessary to support Aviation's project planning, Capital Plan, authorization, funding, procurement, implementation, monitoring, reporting, and close-out processes.
- Manage the scope, schedule, budget, deliverables, and performance of projects performed under work order contracts, ensuring individual work orders remain within authorized limits and available contract capacity is effectively utilized.
- Monitor consultant and contractor activities and deliverables for consistency with applicable project requirements, schedules, budgets, contractual requirements, and established performance expectations.
- Support Aviation senior staff in coordinating interfaces among projects, programs, Operations, Maintenance, Engineering, airport management, and other internal and external stakeholders.
- Identify and coordinate project interdependencies among related Aviation initiatives to support effective planning, implementation, operational integration, and efficient utilization of resources.
Project Administration, Controls and Reporting
- Provide project administrative and coordination support necessary for effective project delivery, including maintaining project correspondence, records, documentation, schedules, budgets, forecasts, approvals, commitments, and other project information.
- Prepare and maintain project management documentation, including project plans, status reports, meeting agendas and minutes, action-item logs, decision logs, risk and issue logs, milestone trackers, project dashboards, and other project-control documents.
- Coordinate project meetings and working sessions, document decisions and action items, identify responsible parties and required completion dates, and monitor outstanding actions through resolution.
- Track project deliverables, milestones, approvals, commitments, and outstanding actions and coordinate with responsible parties to support timely completion.
- Prepare project and program status reports, executive summaries, dashboards, presentations, briefing materials, and other management reports addressing accomplishments, upcoming milestones, KPIs, scope, schedule, budget, risks, issues, decisions, and required management actions.
- Support data collection, analysis, performance monitoring, and reporting activities necessary to evaluate project and program performance and support Aviation management decision-making.
- Support quality assurance and quality control activities, including review and coordination of project documentation, technical deliverables, project data, and other information required for successful implementation.
- Support project/program implementation and post-implementation activities, including monitoring performance, identifying required adjustments, coordinating outstanding activities, documenting lessons learned, and supporting transition to Aviation Operations and Maintenance organizations, where applicable.
- Coordinate project close-out activities, including completion of outstanding deliverables, financial and administrative reconciliation, final documentation, record information, asset information, warranties, lessons learned, and turnover requirements.
- Specialized Technical Support Resources: The Consultant shall provide access to specialized resources, as required, to supplement and support the Project Management team. Such resources may support one or more projects and shall be utilized on an as-needed basis.
- AutoCAD / Technical Drawing Support: Provide access to a qualified resource capable of developing, updating, and consolidating AutoCAD files incorporating information from one or more Aviation projects; evaluating planning and facility "what-if" scenarios; supporting Physical Plant, facility planning, Asset Management, and related initiatives; and coordinating graphical information with other airport project delivery groups. The resource shall be available for occasional assignments as required and is not anticipated to represent a regular draw on the engagement.
- Graphic / Presentation Support: Provide access to a qualified resource capable of developing graphics, diagrams, process maps, dashboards, and presentation materials using Microsoft PowerPoint, Microsoft Visio, or other appropriate graphics applications to support Aviation project, program, and management presentations. The resource shall be available for occasional assignments as required and is not anticipated to represent a regular draw on the engagement.
- Scheduling / Project Controls Support: Provide access to a qualified project controls resource capable of developing, maintaining, updating, and analyzing integrated and/or cost-loaded schedules using Microsoft Project, Primavera P6, or other approved scheduling applications. The resource shall incorporate project information from Project Managers, PMO personnel, designers, consultants, contractors, and other stakeholders to support comprehensive project schedules, milestone and dependency tracking, schedule forecasting, critical-path analysis, and evaluation of schedule recovery scenarios. The resource shall be available for occasional assignments as required and is not anticipated to represent a regular draw on the engagement.
Resource Flexibility
- The Consultant may be required to provide multiple-qualified Project Managers and supporting professional resources based upon the number, complexity, duration, and requirements of assigned Aviation projects and programs.
- Project Managers may support individual projects, multiple concurrent projects, related workstreams, or elements of a broader Aviation program. PM resources are expected to possess broad and complementary capabilities and may perform multiple responsibilities identified above based upon their qualifications and assigned work.
- The Project Management team shall work collaboratively with Aviation staff and other Consultant resources to promote consistency, coordination, knowledge sharing, workload balancing, and continuity across assigned projects and programs.
- Individual Project Managers may possess specialized experience in particular areas – including facility planning, capital project delivery, technology and innovation, data analytics, sustainability, Customer Experience, Asset Management, Safety, project controls, procurement, or other Aviation functions – while maintaining the general project management capabilities necessary to successfully manage their assigned projects.
Requirements:
- Bachelor’s degree in engineering or architecture from an accredited college or university.
- Minimum of five (5) years project management experience in managing concurrent, complex infrastructure capital/operating projects, preferably at airports; demonstrated experience supporting planning, design, procurement of construction contracts, and construction management/administration resulting in successful asset turnover.
- Possess valid driver’s license.
- Ability to travel to one or more Port Authority airports, as directed.
- Ability to pass extensive background checks to obtain airport identification to secured areas.
