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Executive Events Coordinator III

DynPro Inc.

Remote • Today

Easy Apply

Contract

Depends on Experience

Project Coordinator III

Akidev Corporation

Rayville, Louisiana • 5d ago

Easy Apply

Contract, Third Party

$25

Job Details

Skills

Accountability
Acquisition
Analytical Skill
Artificial Intelligence
Asana
Attention To Detail
Audiovisual
Budget
Budget Management
Collaboration
Communication
Event Planning
Field Marketing
Forecasting
Go-To-Market Strategy
Continuous Improvement
Databricks
Documentation
Event Management
Innovation
Logistics
Management
Microsoft Excel
Multitasking
Organized
Partnership
Pivotal
Project Management
Relationship Management
Negotiations
Operational Efficiency
Operational Excellence
Sourcing
Vendor Management
Workflow
Organizational Skills
Reporting
Sales
Salesforce.com
Scalability
AV

Accountability
Acquisition
Analytical Skill
Artificial Intelligence
Asana
Attention To Detail
Audiovisual
Budget
Budget Management
Collaboration
Communication
Event Planning
Field Marketing
Forecasting
Go-To-Market Strategy
Continuous Improvement
Databricks
Documentation
Event Management
Innovation
Logistics
Management
Microsoft Excel
Multitasking
Organized
Partnership
Pivotal
Project Management
Relationship Management
Negotiations
Operational Efficiency
Operational Excellence
Sourcing
Vendor Management
Workflow
Organizational Skills
Reporting
Sales
Salesforce.com
Scalability
AV

Summary

Job Description - Global Executive Events Manager (Contractor - Remote)

Mission:
Do you thrive on creating exceptional, high-touch event experiences? Databricks is looking for a dynamic, detail-oriented professional with strong communication and organizational skills to join our Global Executive Events team. As a Global Executive Events Manager, you''ll play a pivotal role in planning and executing high-profile events in a fast-paced, collaborative environment.
Named one of Glassdoor''s Best Led Companies (2024 + 2025), Databricks offers an incredible opportunity to work at the forefront of innovation, driving memorable experiences for top executives.
You''ll help build scalable processes, ensure seamless execution, and help take our events to the next level. Your ability to collaborate cross-functionally will be key in delivering impactful experiences that align with business goals.

Key Outcomes:

Successful Event Execution: Collaborate on multiple projects with seamless operations, clear communication, and extreme attention to detail that results in maintaining high standards for our events.
Sales & Field Enablement: Partner with sales and field marketing teams on audience acquisition, ensuring attendee lists align with account priorities and broader go-to-market strategy.
End-to-End Event Production: Own the full production lifecycle — from venue sourcing and run-of-show development to on-site logistics, AV/staging coordination, and post-event wrap-up — ensuring flawless execution for executive-level audiences.
Vendor Management: Source, negotiate, and manage relationships with venues, caterers, AV/production companies, and other event vendors, holding vendors accountable to contracts, timelines, and quality standards.
Budget Ownership: Build and manage event budgets, track spend against forecast, identify cost-saving opportunities, and provide accurate reporting on budget performance to stakeholders.
Drive operational excellence: Building and refining event processes, documentation, and reporting frameworks to improve efficiency, visibility, and scalability across the program.
Data & AI Curiosity: Bring an analytical mindset and genuine curiosity for AI and emerging tools — using data to inform event strategy and exploring new technologies to continuously improve how the program operates.
Strong Cross-Functional Collaboration: Foster and sustain trusted partnerships with both internal and external stakeholders.
Scalable Processes: Maintain structured event planning frameworks that ensure consistent execution, scalable operations, and execution of the highest standards.

Qualifications:

Experience: 5-7+ years in corporate events, field marketing, or executive event management, with a proven track record of delivering high-impact, high-profile events.
Technical Proficiency: Strong knowledge of Google Suite (Docs, Sheets, Slides, Mail), Microsoft Excel (complex spreadsheets), Salesforce, and Asana. Knowledge of Swoogo and RainFocus is a plus. Comfort leveraging AI tools to streamline event workflows, automate reporting, and improve operational efficiency is highly valued.
Project Management Excellence: Ability to multitask, prioritize competing deadlines, and stay organized in a fast-moving environment.
Customer-Centric Mindset: Outstanding relationship management skills and a commitment to delivering world-class experiences to both internal and external stakeholders.
Data-Driven Approach: Ability to assess event success using key metrics and make data-informed decisions for continuous improvement.
Vendor Negotiation: Proven experience negotiating contracts and rates with venues, vendors, and production partners to maximize value while maintaining event quality.
Budget Management: Demonstrated experience managing event budgets, including forecasting, reconciliation, and variance reporting.
On-Site Production Skills: Hands-on experience managing live event production — staging, AV, F&B, signage, and logistics — in a fast-paced, high-visibility environment.
Travel: Some travel may be required for on-site event support, when appropriate.
If you''re looking to be part of a high-growth, innovative company and have a passion for delivering exceptional event experiences, we want to hear from you!

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: dynpro
Position Id: 9066423
Posted 1 hour ago

Fitment

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Job Details

Skills

Accountability
Acquisition
Analytical Skill
Artificial Intelligence
Asana
Attention To Detail
Audiovisual
Budget
Budget Management
Collaboration
Communication
Event Planning
Field Marketing
Forecasting
Go-To-Market Strategy
Continuous Improvement
Databricks
Documentation
Event Management
Innovation
Logistics
Management
Microsoft Excel
Multitasking
Organized
Partnership
Pivotal
Project Management
Relationship Management
Negotiations
Operational Efficiency
Operational Excellence
Sourcing
Vendor Management
Workflow
Organizational Skills
Reporting
Sales
Salesforce.com
Scalability
AV

Accountability
Acquisition
Analytical Skill
Artificial Intelligence
Asana
Attention To Detail
Audiovisual
Budget
Budget Management
Collaboration
Communication
Event Planning
Field Marketing
Forecasting
Go-To-Market Strategy
Continuous Improvement
Databricks
Documentation
Event Management
Innovation
Logistics
Management
Microsoft Excel
Multitasking
Organized
Partnership
Pivotal
Project Management
Relationship Management
Negotiations
Operational Efficiency
Operational Excellence
Sourcing
Vendor Management
Workflow
Organizational Skills
Reporting
Sales
Salesforce.com
Scalability
AV

Summary

Successful Event Execution: Collaborate on multiple projects with seamless operations, clear communication, and extreme attention to detail that results in maintaining high standards for our events.
Sales & Field Enablement: Partner with sales and field marketing teams on audience acquisition, ensuring attendee lists align with account priorities and broader go-to-market strategy.
End-to-End Event Production: Own the full production lifecycle — from venue sourcing and run-of-show development to on-site logistics, AV/staging coordination, and post-event wrap-up — ensuring flawless execution for executive-level audiences.
Vendor Management: Source, negotiate, and manage relationships with venues, caterers, AV/production companies, and other event vendors, holding vendors accountable to contracts, timelines, and quality standards.
Budget Ownership: Build and manage event budgets, track spend against forecast, identify cost-saving opportunities, and provide accurate reporting on budget performance to stakeholders.
Drive operational excellence: Building and refining event processes, documentation, and reporting frameworks to improve efficiency, visibility, and scalability across the program.
Data & AI Curiosity: Bring an analytical mindset and genuine curiosity for AI and emerging tools — using data to inform event strategy and exploring new technologies to continuously improve how the program operates.
Strong Cross-Functional Collaboration: Foster and sustain trusted partnerships with both internal and external stakeholders.
Scalable Processes: Maintain structured event planning frameworks that ensure consistent execution, scalable operations, and execution of the highest standards.

Qualifications:

Experience: 5-7+ years in corporate events, field marketing, or executive event management, with a proven track record of delivering high-impact, high-profile events.
Technical Proficiency: Strong knowledge of Google Suite (Docs, Sheets, Slides, Mail), Microsoft Excel (complex spreadsheets), Salesforce, and Asana. Knowledge of Swoogo and RainFocus is a plus. Comfort leveraging AI tools to streamline event workflows, automate reporting, and improve operational efficiency is highly valued.
Project Management Excellence: Ability to multitask, prioritize competing deadlines, and stay organized in a fast-moving environment.
Customer-Centric Mindset: Outstanding relationship management skills and a commitment to delivering world-class experiences to both internal and external stakeholders.
Data-Driven Approach: Ability to assess event success using key metrics and make data-informed decisions for continuous improvement.
Vendor Negotiation: Proven experience negotiating contracts and rates with venues, vendors, and production partners to maximize value while maintaining event quality.
Budget Management: Demonstrated experience managing event budgets, including forecasting, reconciliation, and variance reporting.
On-Site Production Skills: Hands-on experience managing live event production — staging, AV, F&B, signage, and logistics — in a fast-paced, high-visibility environment.
Travel: Some travel may be required for on-site event support, when appropriate.
If you''re looking to be part of a high-growth, innovative company and have a passion for delivering exceptional event experiences, we want to hear from you!

Dice Id: dynpro
Position Id: 9066423
Posted 1 hour ago

Fitment

Dice Job Match Score™

🔢 Crunching numbers...

Create job alert

Never miss an opportunity! Create an alert based on the job you applied for.

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Marketing Events Specialist - US

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•

Yesterday

Full-time

Marketing Events Specialist - US

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