Rural Health Project Manager

Deliverable

Description

Frequency

Document Management

Organize and archive project artifacts in the State-designated document repository

As Needed

Project Schedule

Create and maintain an updated Project Schedule using the project scheduling tool prescribed by the EPMO to reflect activities, dependencies, milestones, start and end dates, assigned resources, and percent of tasks completed to ensure project milestones and deliverables/outcomes are achieved. Ensure/Participate in weekly updates to the Implementation Master Schedule with Implementation vendor.

Created during the initiation phase and updated weekly through project close

out.

Project Status Report

Provide detailed project status reports using the State’s Project Management Tool (PPMT).

Weekly

Risk/Issue Management

Create and maintain risks/issues in the (PPMT). Provide recommendations to address new project issues and risks where applicable.

Updated Weekly; Risk Meetings to be held monthly unless otherwise approved by the State.

Facilitate Project Activities

Facilitate and manage all project activities including the State’s procurement process.

Ongoing

Stakeholder Analysis

Produce/update stakeholder register

Ongoing

Meeting Facilitation

Facilitate project meetings including but not limited to risk/issue review meetings, status meetings, backlog grooming sessions, release planning meetings, change review meetings and other meetings upon request. Produce agendas (24 hours before) and minutes (24 hours after).

As needed

Track Project Financials using EPMO Project Management Tool

Create/Update project budget records. Enter/Update EPMO Project Management Tool with actual expenditures for financial/budget tracking purposes.

Monthly or as change requests are approved that impact budget

Decision Log

Track project decisions

As needed

Action Item Log

Track project action items

As needed

Change Management

Work with the EPMO IT Portfolio Manager and State governance committees to ensure impacts from changes to scope, schedule, budget, risk, or resources for any particular project are reviewed and understood before a change is undertaken, and that any such changes are formally accepted using a State approved Change Request Form. Track project changes in the (PPMT).

As needed

Deliverable Matrix

Track all project deliverables by use of a deliverable approval matrix.

As needed

Approved Deliverable Expectation Documents (DED)

Ensure successful completion of all Implementation vendor Deliverable Expectation Documents (DED)

Once per implementation deliverable (per schedule)

Approved Deliverable Acceptance Form (DAF)

Ensure successful completion of all Implementation vendor Deliverable Acceptance Form (DAF)

Once per implementation deliverable (per schedule)

Conduct Lessons Learned

Conduct lessons learned activities and produce lessons learned report.

Once – at completion of project.

Project Closeout Report

Produce Project closeout report

Once – at completion of project.