We are looking for Administrative Assistant for our client in San Francisco, CA
Job Title: Administrative Assistant
Job Location: San Francisco, CA
Job Type: Contract
Pay Range: $35.50hr - $40.50hr
Job Overview:
Our client is seeking an exceptionally organized, motivated, and professional Administrative Assistant to support departmental operations, manage complex calendaring, coordinate events, and support recruitment activities.
Duties:
- We are seeking an exceptionally organized, motivated, and professional person who enjoys working in a fast-paced environment to coordinate meetings, support departmental operations and communications, and plan and manage on-site and off-site events.
- The candidate will have primary responsibility for members of the Immunology Discovery group and will work with other Administrative Associates within closely-related functions.
- The successful candidate will be adept at problem solving and support the Executive Director and staff in a proactive manner.
- The candidate will possess excellent interpersonal and communication skills and experience in multi-tasking, prioritization, organization, problem-solving, and working independently.
- The candidate will display judgment and discretion regarding sensitive, confidential, and proprietary information and be comfortable learning new technologies or software applications to manage staff needs.
- The candidate will contribute to organizational and corporate goals to ensure the smooth daily operation of the department.
Candidate Profile:
- BA/BS degree or equivalent experience or training preferred.
- High school diploma and 5+ years of related experience required.
- Demonstrated skills in multitasking, prioritization, organization, problem-solving, and working independently.
- Excellent judgment and discretion regarding sensitive, confidential, and proprietary information.
- Ability to manage interpersonal interactions at all levels in a tactful and professional manner.
- Solid experience working across various functions and with external parties as well as managing complex or sensitive information.
- Knowledge of the organization s business, guidelines, policies, and systems, as well as the biotech industry, is a plus.
Responsibilities include:
- Calendaring: Ability to manage complex scheduling across multiple time zones with various levels of internal and external stakeholder management, often requiring high confidentiality.
- Capable of managing and supporting larger internal meetings with sophisticated webcasting and technology.
- Guest Speaker and Interview Scheduling: Coordinate and arrange visits from guest research speakers, consultants, and interviewees, including creating schedules, making travel arrangements, and processing expenses.
- Partner with Senior Staff to coordinate the overall guest speaker program.
- Recruitment and Candidates: Support hiring managers with recruitment of new headcount, including organizing interviews.
- Ability to collect recommendation and evaluation materials and prepare packages for approval committees is a plus.
- Meeting Planning (on campus and off site): Coordinate and schedule recurring department meeting series, onsite and offsite meetings, team meetings, and other high-level meetings or events.
- Contracts/Purchase Orders: Support external vendor contracting, purchase order setup, and review and processing of invoices.
- Expense Reporting and Purchasing: Support the compiling, completing, and processing of expense reports.
- Manage company purchasing credit card for the department and reconcile purchases in a timely manner.
====
Benefits
Our Benefits Include:
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Health Savings Account (HSA)
- Disability Insurance (Short-Term and Long-Term)
- Life and AD&D Insurance
- Paid Sick Leave (where required by applicable state or local law)
- Supplemental Insurance Plans
- Identity Theft Protection
- Pet Insurance
- Employee Wellness Programs
- Employee Assistance Program (EAP)
- Career Growth and Professional Development Opportunities
Disclaimer: Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.
About Cynet Systems
Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.
