Executive Assistant III
San Rafael, CA — onsite
1-year contract, with potential to convert to permanent
About the role
This role supports managers, directors, and senior executives in a fast-paced environment, handling a wide range of administrative work with sound judgment and discretion. Requires 5–7+ years of administrative assistant experience supporting at the manager/director level, or related experience, plus a substantial understanding of the function and the ability to apply it across a broad set of tasks.
What you'll do
- Manage complex calendars for executives and senior executives, coordinate competing demands, and arrange meetings and events.
- Process confidential documents and personnel information with discretion.
- Handle timekeeping, supply management, and office management.
- Review, edit, and prepare materials including presentations and documents in PowerPoint and Word.
- Write detailed, difficult correspondence independently.
- Build and maintain productive relationships with executives, colleagues, and internal and external stakeholders.
What we're looking for
- Organization & prioritization — effectively manages competing demands, complex schedules, deadlines, and shifting priorities.
- Proactive thinking & anticipation — thinks ahead, spots potential challenges, and acts before issues require executive intervention.
- Judgment & problem-solving — makes sound decisions independently within appropriate authority and knows when to escalate.
- Executive communication — clear, concise, professional written and verbal communication, tailored to the audience.
- Discretion & confidentiality — consistently sound judgment with sensitive personnel, business, and leadership information.
- Relationship management — builds trust and productive working relationships across all levels.
- Adaptability & learning agility — responds effectively to changing priorities, ambiguity, and unexpected demands.
- Technical proficiency & attention to detail — strong computer literacy, presentation and reporting skills, and accuracy in managing information.
- Accountability & dependability — follows through on commitments, communicates progress, and delivers accurate, timely work.
Qualifications
- Thorough understanding of the organization, its functional policies and processes.
- Strong writing skills for difficult and detailed correspondence.
- Basic to intermediate knowledge of two or more Microsoft Office applications (Word, Excel, PowerPoint, Access), depending on department needs.
- Working knowledge of email and office equipment (fax, phone, copier).
- High School Diploma or GED, or related experience.
- BA/BS preferred.
The compensation range for this position is $30 to $35/hr
(dependent on factors including but not limited to client requirements, experience, statutory considerations, and location).
*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law, and sb5761 (WA)
Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
For consideration, please forward your resume to
If you require assistance or an accommodation in the application or employment process, please contact us at
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at ww.synergishr.com.
