Job Title: Administrative Assistant
Mode: Full-Time
Location: Shelton, CT (Onsite)
Job Summary:
We are seeking a highly organized, detail-oriented, and polished Administrative Assistant to support the Saisystems Technology team and provide additional administrative support across Saisystems International and its related entities. This is an on-site, hands-on role for someone who takes ownership, follows through, and enjoys managing a variety of responsibilities. The ideal candidate is professional, resourceful, adaptable, and comfortable coordinating across U.S. and offshore teams while maintaining a high standard of accuracy and execution.
Key Responsibilities:
· Provide administrative support to the Saisystems Technology team, including general administrative needs, documentation, coordination, and special projects.
· Coordinate with offshore Human Resources, Operations, and Finance teams, serving as a U.S.-based liaison to facilitate information, requests, documentation, and follow-up.
· Manage and execute customer and vendor contracts through the company's document signing software, including document preparation, routing, signatures, tracking, and maintaining organized records.
· Assist with client visits, company meetings, events, and special projects, ensuring details are organized and professionally executed.
· Provide administrative support to the parent company, Saisystems International, and its related entities for business and personal matters as requested.
· Coordinate with internal teams and external vendors on administrative matters and ensure requests and tasks are followed through to completion.
· Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP.
· Maintain organized records and handle confidential business, employee, and personal information with discretion.
· Serve as a dependable administrative resource, proactively identifying needs and ensuring tasks are completed accurately and timely.
Qualifications & Requirements:
· College degree required; prior administrative or office experience preferred.
· Exceptionally organized and detail-oriented, with strong ownership and follow-through.
· High standard of quality and execution with the ability to anticipate needs.
· Strong ability to multitask, prioritize, and manage multiple deadlines and details.
· Professional and polished when interacting with clients, vendors, employees, and leadership.
· Resourceful, adaptable, and eager to learn and take on new responsibilities.
· Comfortable working independently and coordinating with both U.S. and offshore teams.
· Strong written and verbal communication skills.
· Ability to handle confidential and sensitive information with discretion.
· Comfortable learning new technology, systems, and processes.
Work Environment:
· This position operates on-site in a professional office environment in Shelton, CT.
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