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Job Details

Skills

Receptionist
Administrative Support
Facilities & Workplace Services

Summary

Job Title: Workplace Services Administrator

Location: Chicago, IL
Duration: 6 months++ (Possible Extension)

Job Description: Reception & Front of House Operations

Serve as the front desk presence and first point of contact for employees, members, vendors, and visitors, delivering a consistently professional and welcoming experience.
Greet, check in, and badge visitors in accordance with security and visitor management protocols; maintain accurate visitor logs and coordinate with hosts and Security as needed.
Answer incoming calls promptly and route inquiries to the appropriate parties.
Monitor lobby and turnstile activity and generate periodic reporting as required.
Receive, log, and distribute mail, packages, and deliveries, coordinate with Facilities and vendors for large or secured deliveries.
Maintain the reception area to ensure it remains organized, stocked, and presentable at all times.
Monitor reception area activity and escalate safety, security, or access concerns in accordance with established procedures.

Administrative Support

Provide general administrative support to Business and Administrative Support Services, and other designated teams as needed.
Assist with scheduling meetings, managing calendars, and maintaining records and trackers.
Support planning and logistics for internal meetings and events, including headcount tracking and basic coordination.
Assist with travel arrangements, expense reporting, and document preparation as assigned.
Confirm required documentation (e.g., Certificates of Insurance) is on file prior to vendor or delivery arrival.
Support booking and reservations for large meeting rooms and event spaces.

Back Up Facilities & Workplace Services Support

Provide back up coverage for Facilities and Workplace Services functions during absences, peak periods, or special projects.
Assist with submitting and tracking facilities service requests and coordinating vendor visits.
Support conference room readiness, including room checks, basic setup coordination, and catering support.
Assist with office operations such as supply ordering, inventory tracking, kitchen/pantry support, and minor workplace issue escalation.
Partner with Facilities and Security teams during drills, incidents, or building related communications as directed.

Required Skills & Qualifications

High school diploma required; Associate or Bachelor’s degree preferred.
Previous experience in reception, administrative support, workplace services, or facilities support, preferably in a corporate environment.
Strong customer service orientation with a professional, approachable demeanor.
Excellent verbal and written communication skills, including a professional phone manner.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Ability to remain patient, responsive, and solution oriented when interacting with challenging situations or customers.
Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and comfort learning new systems.
Ability to exercise discretion and handle sensitive or confidential information appropriately.

Preferred / Plus Qualifications

Experience in hospitality, in person customer service, or employee facing corporate roles.
Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).
Security training, First Aid, and/or CPR certification.

Work Environment

On site role based in the Old Post Office.
Frequent interaction with employees, leadership, vendors, and visitors.
Requires flexibility to shift focus between reception, administrative, and facilities support based on business needs.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10334594
Position Id: 9082198
Posted 21 hours ago

Company Info

About Javen Technologies, Inc

Javen Technologies is a global information technology company providing consulting, and outsourcing services. Our global delivery model, innovative approach, and industry knowledge allow us to provide cost-effective services that enable our clients to enhance business performance through technology. Javen Technologies is firmly committed to keeping our client success as priority number one. The key to our successful track record is our dedication to information technology services and the strong partnerships we’ve built with our clients. We aim to deliver excellence through our people, knowledge, and methodologies.

We specialize in Web Technologies, IoT, Cloud, MOBILE, UI/UX, ML/AI, ERP, CRM, Data Warehousing, BIG Data, and System Integration.

Javen Technologies has the expertise and capacity to deliver top-quality technology solutions globally, and a proven track record of helping our clients transform their businesses giving them a competitive edge in today’s ever-changing marketplace.

Job Details

Skills

Receptionist
Administrative Support
Facilities & Workplace Services

Summary

Job Title: Workplace Services Administrator

Location: Chicago, IL
Duration: 6 months++ (Possible Extension)

Job Description: Reception & Front of House Operations

Serve as the front desk presence and first point of contact for employees, members, vendors, and visitors, delivering a consistently professional and welcoming experience.
Greet, check in, and badge visitors in accordance with security and visitor management protocols; maintain accurate visitor logs and coordinate with hosts and Security as needed.
Answer incoming calls promptly and route inquiries to the appropriate parties.
Monitor lobby and turnstile activity and generate periodic reporting as required.
Receive, log, and distribute mail, packages, and deliveries, coordinate with Facilities and vendors for large or secured deliveries.
Maintain the reception area to ensure it remains organized, stocked, and presentable at all times.
Monitor reception area activity and escalate safety, security, or access concerns in accordance with established procedures.

Administrative Support

Provide general administrative support to Business and Administrative Support Services, and other designated teams as needed.
Assist with scheduling meetings, managing calendars, and maintaining records and trackers.
Support planning and logistics for internal meetings and events, including headcount tracking and basic coordination.
Assist with travel arrangements, expense reporting, and document preparation as assigned.
Confirm required documentation (e.g., Certificates of Insurance) is on file prior to vendor or delivery arrival.
Support booking and reservations for large meeting rooms and event spaces.

Back Up Facilities & Workplace Services Support

Provide back up coverage for Facilities and Workplace Services functions during absences, peak periods, or special projects.
Assist with submitting and tracking facilities service requests and coordinating vendor visits.
Support conference room readiness, including room checks, basic setup coordination, and catering support.
Assist with office operations such as supply ordering, inventory tracking, kitchen/pantry support, and minor workplace issue escalation.
Partner with Facilities and Security teams during drills, incidents, or building related communications as directed.

Required Skills & Qualifications

High school diploma required; Associate or Bachelor’s degree preferred.
Previous experience in reception, administrative support, workplace services, or facilities support, preferably in a corporate environment.
Strong customer service orientation with a professional, approachable demeanor.
Excellent verbal and written communication skills, including a professional phone manner.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
Ability to remain patient, responsive, and solution oriented when interacting with challenging situations or customers.
Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel) and comfort learning new systems.
Ability to exercise discretion and handle sensitive or confidential information appropriately.

Preferred / Plus Qualifications

Experience in hospitality, in person customer service, or employee facing corporate roles.
Familiarity with visitor management systems, service request platforms, or workplace operations tools (e.g., FedEx Ship Manager, ServiceNow).
Security training, First Aid, and/or CPR certification.

Work Environment

On site role based in the Old Post Office.
Frequent interaction with employees, leadership, vendors, and visitors.
Requires flexibility to shift focus between reception, administrative, and facilities support based on business needs.

Dice Id: 10334594
Position Id: 9082198
Posted 21 hours ago

Company Info

About Javen Technologies, Inc

Administrative Assistant/Workplace Services Administrator

Chicago, Illinois

•

Today

If you are interested in below direct client position, please send your resume. Now Hiring: Administrative Assistant / Receptionist Chicago, IL | Long-Term Opportunity Looking for a professional, organized, and customer-focused individual to be the first point of contact in a corporate environment. Key Responsibilities & Skills: Front desk, reception & visitor managementAnswer calls, greet visitors & manage badgesCalendar scheduling, meetings & administrative supportMail, deliveries, supplies

Easy Apply

Contract

Depends on Experience

Workplace Services Administrator

Skills

Summary

Dice Job Match Score™

Rajeev Zakku

Similar Jobs

Workplace Services Administrator

Javen Technologies, Inc

Job Details

Skills

Summary

Company Info

About Javen Technologies, Inc

Dice Job Match Score™

Rajeev Zakku

Similar Jobs