Operations Coordinator
Company Description/Details
A leading technology organization is seeking a highly organized and proactive Operations Coordinator to support day-to-day workplace operations in a fast-paced, high-visibility corporate environment. This role will serve as a key point of contact for facilities, equipment, vendors, workplace services, and administrative needs. The ideal candidate is professional, resourceful, discreet, detail-oriented, and able to independently manage multiple priorities while working with diverse stakeholders.
Important Details:
Employment Type – Contract - Part time
Duration – 12 months
Location – Cupertino, CA
Pay Range – $45 - $48 hourly on W2
Work Arrangement – 100% Onsite
Schedule – Tuesday, Wednesday & Thursday; 8 hours/day; 24 hours/week
Responsibilities Include:
- Coordinate daily workplace operations across multiple buildings, partnering with Facilities, IT, Security, janitorial teams, vendors, and internal stakeholders to quickly resolve operational needs.
- Manage equipment and asset processes, including requests, ordering, shipment tracking, loaner distribution, inventory reconciliation, and asset records.
- Oversee inventory of office supplies, snacks, beverages, and other workplace materials to ensure common areas remain organized and fully stocked.
- Coordinate conference room readiness, AV/facilities requests, mailroom activities, service tickets, office walkthroughs, and workplace standards.
- Support space planning initiatives, seating chart updates, office moves, events, catering, visitor coordination, and other administrative projects as needed.
Qualifications:
Experience:
- 7–10 years of experience in operations coordination, workplace operations, office operations, facilities coordination, or a similar high-responsibility administrative/operations role.
- Experience managing vendors and cross-functional stakeholders in a fast-paced environment.
- Experience managing equipment/assets, inventory, shipments, or related operational processes.
- Experience supporting facilities operations, office moves, seating logistics, or space planning.
Other qualifications/requirements:
- Excellent written and verbal communication skills with a professional approach to working with stakeholders at all levels.
- Strong judgment, discretion, diplomacy, organization, and problem-solving skills.
- Ability to work independently, prioritize competing demands, and adapt to changing requirements.
- Comfortable learning and using inventory/asset management systems and creating tracking tools as needed.
- Proficiency with productivity and collaboration tools such as Calendar, spreadsheets, presentation tools, and Slack.
- Ability to safely handle and transport items weighing up to 30 pounds.
- Must be comfortable working 100% onsite in Cupertino, CA, three days per week.
Must-Haves:
- 7–10 years of relevant operations, workplace, office, facilities, or administrative operations experience.
- Strong vendor and stakeholder coordination experience.
- Hands-on asset/equipment tracking and inventory management experience.
- Experience with facilities operations, space planning, office moves, or seating logistics.
- Excellent organization, communication, prioritization, judgment, and problem-solving skills.
- Ability to work independently in a fast-paced, highly cross-functional environment.
- Availability for the Tuesday–Thursday, 24-hour/week onsite schedule.
Nice-to-Haves:
- Experience supporting technology or other fast-paced corporate environments.
- Experience with asset management platforms such as Oomnitza or similar systems.
- Experience coordinating conference rooms, AV requests, onsite events, catering, or visitor logistics.
- Experience providing overflow support to executive/administrative teams.
- Familiarity with Slack and other productivity tools such as Calendar, Numbers, Pages, or Keynote.
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