A globally leading consumer device company headquartered in Cupertino, CA is looking for an exceptionally organized, self-motivated Operations Coordinator to join their Services Operations team. This role will serve as the operational backbone and primary point of contact for Cupertino-based teams.
Responsibilities:
• Ensure seamless day-to-day operations across multiple buildings by proactively
addressing needs and resolving issues quickly and effectively through direct
coordination with SRM, Facilities, IS&T, Security, Janitorial, cross-functional
business teams, and outside vendors
• Partner with the Culver City-based Ops Coordinator to manage equipment for the entire global Ops organization. This includes receiving and vetting equipment
requests, submitting orders in accordance with policy, tracking shipments,
managing loaner device distribution, and upholding meticulous asset tracking for
all company-owned equipment
• Oversee comprehensive inventory management by tracking, ordering, and
stocking snacks, beverages, and office supplies, ensuring all common spaces
remain fully stocked and organized
• Coordinate and manage conference room logistics by ensuring rooms are
meeting-ready and well-maintained, filing requests for AV-related issues as they
arise, and helping manage conference room calendars as needed
• Ensure consistent facilities standards across all offices by submitting and
managing service tickets, checking mailrooms regularly to ensure packages are
delivered promptly, and partnering closely with the Facilities Building Manager to
lead routine walkthroughs of all office areas and specialty spaces
• Lead and support space planning initiatives by owning the ongoing accuracy of
seating charts through regular audits and supporting complex, large-scale office
moves
• Provide overflow support to the executive admin team by absorbing delegated
projects and tasks as needed, such as event coordination and facilitation,
catering orders and delivery, and escorting external visitors
Qualifications:
• 7-10 years of relevant experience, either as an Operations Coordinator or in a
similar high-responsibility administrative or operations role
• Experience managing vendor and stakeholder relationships in a fast-paced,
cross-functional environment
• Experience managing equipment or asset tracking processes, such as order
submission, shipment tracking, and inventory reconciliation
• Experience supporting facilities operations or space planning projects, such as
office moves, seating logistics, or similar large-scale coordination efforts
• Comfortable learning and using established inventory/asset management
systems (e.g., Oomnitza), with the ability to create ad hoc tracking systems as
needed
• Proficiency with tools such as Calendar, Pages, Numbers, Keynote and collaboration platforms such as Slack
• Capable of safely handling and transporting items weighing up to 30 pounds
Type: Contract
Duration: 12 months with extension
Work Location: Cupertino, CA (onsite)
Pay range: $33.00 - $48.00 ph (DOE)
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