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Job Details

Skills

Staffing
HR

Summary

Jr. Staffing Coordinator

What We Are Looking For
We are looking for someone who is dependable, resourceful, professional, and eager to grow within the staffing industry. The successful candidate will be someone who takes initiative, enjoys working with people, understands the importance of accuracy and follow-through, and can confidently manage the administrative and operational responsibilities associated with staffing.

Job Summary
We are seeking a highly organized, detail-oriented, and proactive Junior Staffing Coordinator to support and oversee the daily staffing and human resources operations of our organization. This individual will work closely with the Sr. Staffing Manager/HR Coordinator, recruiting team, consultants, clients to ensure seamless staffing operations and an exceptional consultant experience.

The ideal candidate is a strong multitasker with excellent communication, organizational, and problem-solving skills, capable of managing multiple priorities in a fast-paced staffing environment. This role offers an opportunity to take ownership of key staffing and HR functions while supporting the company's continued growth.

Key Responsibilities

Manage the full consultant lifecycle, including onboarding, assignments, payroll coordination, benefits administration, and offboarding.
Serve as a primary point of contact for consultants, addressing employment-related questions, concerns, and assignment matters.
Collaborate with the recruiting team to coordinate consultant placements, onboarding, and ongoing engagement.
Manage internal and client-specific onboarding requirements to ensure a smooth transition for new consultants.

Human Resources & Benefits Administration

Coordinate employee and consultant benefits enrollment, changes, and ongoing administration.
Maintain accurate and confidential employee and consultant records.
Assist with HR documentation, employment agreements, personnel files, and compliance-related processes.
Support HR policies, procedures, and employee-related matters.

Payroll & Financial Operations

Coordinate and monitor bi-weekly and bi-monthly consultant payroll processing.
Review timesheets and payroll reports to ensure accuracy and timely processing.
Work closely with Payroll to ensure accurate and timely payments to consultants.
Maintain accurate consultant pay rates, bill rates, assignment details, and financial records.
Assist with payroll reconciliation and resolving payroll discrepancies.

Client & Vendor Management

Navigate client Vendor Management Systems (VMS) to facilitate consultant onboarding, assignment updates, timesheet management, and reporting.
Prepare and maintain client Statements of Work (SOWs), contract documentation, and change orders.
Manage third-party vendor relationships, contracts, and onboarding processes.
Maintain positive working relationships with clients, vendors, and consultants.
Ensure all client and vendor documentation is accurate and up to date.

Staffing Systems & Reporting

Maintain the company's internal staffing and consultant management system, ensuring accurate information related to consultants, clients, assignments, projects, billing rates, pay rates, and invoicing.
Ensure system data flows accurately into payroll, Accounts Payable, and Accounts Receivable processes.
Prepare and maintain weekly headcount, staffing, and forecasting reports.
Generate operational reports to support management's staffing and business decisions.
Identify opportunities to improve administrative processes, reporting accuracy, and operational efficiency.

Qualifications & Skills

Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent professional experience will be considered.
Previous experience in staffing, recruiting operations, human resources, payroll, or consultant/vendor management preferred.
Understanding of staffing agency operations and the consultant lifecycle.
Familiarity with payroll processing, benefits administration, and HR documentation.
Experience working with Vendor Management Systems (VMS) and staffing/HR management platforms is a plus.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
Strong interpersonal skills with the ability to work effectively with management, recruiters, consultants, clients, and vendors.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Preferred Qualification

Bilingual English/Spanish: Ability to read and write in Spanish is a plus and would be beneficial when communicating with consultants..

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 91121648
Position Id: 45101
Posted 5 hours ago

Company Info

About HCM Staffing and Consulting

HCM is currently one of the fastest growing minority and veteran certified global staffing organizations. Our tremendous growth has been driven organically and through merger and acquisition. It's a truly exciting time to be part of our world class white glove delivery model to our client partners.

Job Details

Skills

Staffing
HR

Summary

Manage the full consultant lifecycle, including onboarding, assignments, payroll coordination, benefits administration, and offboarding.
Serve as a primary point of contact for consultants, addressing employment-related questions, concerns, and assignment matters.
Collaborate with the recruiting team to coordinate consultant placements, onboarding, and ongoing engagement.
Manage internal and client-specific onboarding requirements to ensure a smooth transition for new consultants.

Human Resources & Benefits Administration

Coordinate employee and consultant benefits enrollment, changes, and ongoing administration.
Maintain accurate and confidential employee and consultant records.
Assist with HR documentation, employment agreements, personnel files, and compliance-related processes.
Support HR policies, procedures, and employee-related matters.

Payroll & Financial Operations

Coordinate and monitor bi-weekly and bi-monthly consultant payroll processing.
Review timesheets and payroll reports to ensure accuracy and timely processing.
Work closely with Payroll to ensure accurate and timely payments to consultants.
Maintain accurate consultant pay rates, bill rates, assignment details, and financial records.
Assist with payroll reconciliation and resolving payroll discrepancies.

Client & Vendor Management

Navigate client Vendor Management Systems (VMS) to facilitate consultant onboarding, assignment updates, timesheet management, and reporting.
Prepare and maintain client Statements of Work (SOWs), contract documentation, and change orders.
Manage third-party vendor relationships, contracts, and onboarding processes.
Maintain positive working relationships with clients, vendors, and consultants.
Ensure all client and vendor documentation is accurate and up to date.

Staffing Systems & Reporting

Maintain the company's internal staffing and consultant management system, ensuring accurate information related to consultants, clients, assignments, projects, billing rates, pay rates, and invoicing.
Ensure system data flows accurately into payroll, Accounts Payable, and Accounts Receivable processes.
Prepare and maintain weekly headcount, staffing, and forecasting reports.
Generate operational reports to support management's staffing and business decisions.
Identify opportunities to improve administrative processes, reporting accuracy, and operational efficiency.

Qualifications & Skills

Bachelor's degree in Human Resources, Business Administration, or a related field preferred; equivalent professional experience will be considered.
Previous experience in staffing, recruiting operations, human resources, payroll, or consultant/vendor management preferred.
Understanding of staffing agency operations and the consultant lifecycle.
Familiarity with payroll processing, benefits administration, and HR documentation.
Experience working with Vendor Management Systems (VMS) and staffing/HR management platforms is a plus.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
Strong interpersonal skills with the ability to work effectively with management, recruiters, consultants, clients, and vendors.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

Preferred Qualification

Bilingual English/Spanish: Ability to read and write in Spanish is a plus and would be beneficial when communicating with consultants..

Dice Id: 91121648
Position Id: 45101
Posted 5 hours ago

Company Info

About HCM Staffing and Consulting

Project Manager

Remote

•

Yesterday

Position: Project Manager Hours: 20 hours a week Duration: 12 weeks, with expected extension into Phase 2 Location:Remote, United States. Working hours overlap with U.S. Eastern time. The role We need a project manager who leads, not one who takes notes. This person owns the plan for a fixed-price, 12week engagement and keeps everyone on it honest, Proviniti and client alike. When someone says they will have something by Thursday, the PM writes it down, and on Friday morning asks where it is.

Easy Apply

Contract

70 - 85

Jr. Staffing Coordinator

Skills

Summary

Dice Job Match Score™

Giardy Babila

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Jr. Staffing Coordinator

HCM Staffing and Consulting

Job Details

Skills

Summary

Company Info

About HCM Staffing and Consulting

Dice Job Match Score™

Giardy Babila

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