Title - Budget Analyst
Client: U.S. Department of Health and Human Services (HHS)
Location: Rockville, Maryland (Hybrid/Onsite as Required)
Position Type: Federal Contract Support
Position Overview
The Budget Analyst will provide comprehensive budget formulation, budget execution, financial analysis, fund monitoring, and budget control support services to AHRQ. The successful candidate will assist the agency in managing discretionary, mandatory, and reimbursable funding while ensuring compliance with federal budgeting and financial management requirements established by the Office of Management and Budget (OMB), Assistant Secretary for Financial Resources (ASFR), Program Support Center (PSC), and HHS policies.
This position requires extensive experience supporting federal budget operations, financial planning, spend plan development, financial reporting, and budget execution activities within a large federal agency environment.
Key Responsibilities
Budget Formulation & Execution
- Support all phases of federal budget formulation, execution, analysis, and control activities.
- Develop, analyze, and monitor annual operating budgets and funding allocations.
- Assist in the preparation, review, and execution of agency spend plans and budget submissions.
- Monitor budget performance and provide recommendations to optimize resource utilization.
- Ensure compliance with federal budgetary regulations, policies, and procedures.
Financial Analysis & Fund Monitoring
- Perform detailed financial analyses to identify and resolve discrepancies within financial and budgetary data.
- Conduct advanced analyses of contract expenditures, obligations, commitments, and overall funding utilization.
- Monitor available funding balances and provide forecasts related to budget execution and spending trends.
- Analyze financial statements, budget reports, and funding activities to support management decision-making.
- Develop reports and dashboards to track budget performance and financial status.
Federal Budget Management
- Manage the execution of annual discretionary appropriations and mandatory funding resources.
- Support budget execution activities involving funding portfolios of approximately:
- $340 million in discretionary funding
- $130 million in mandatory funding
- $20 million in incoming reimbursable funding
- Track obligations, expenditures, commitments, and available balances throughout the fiscal year.
- Ensure proper use of appropriated and reimbursable funds in accordance with federal requirements.
Financial Planning & Leadership Support
- Collaborate with AHRQ senior leadership to develop, manage, and execute agency spend plans and project portfolio budgets.
- Provide budget guidance and financial recommendations to program managers and leadership.
- Support strategic financial planning initiatives and resource allocation decisions.
- Assist leadership in evaluating budgetary impacts of agency initiatives and projects.
Financial Systems & Reporting
- Utilize the Budget Database System (BDS) to track incoming funds and link obligations to funding sources.
- Monitor and validate that funds are utilized for their intended purposes and within authorized periods of availability.
- Ensure obligations do not exceed estimated collections or available funding authority.
- Generate and maintain budget reports, financial analyses, and supporting documentation.
Reimbursable Agreements & Fund Management
- Support the financial planning, monitoring, and execution of Interagency Agreements (IAAs) and reimbursable funding activities.
- Manage incoming funding and customer-funded projects utilizing agency budget management systems.
- Track reimbursable agreements and ensure compliance with applicable funding requirements.
- Identify unobligated balances that require return to requesting agencies prior to expiration and coordinate required financial actions.
Financial Statement & Accounting Support
- Collaborate with AHRQ leadership and Program Support Center (PSC) accountants to review financial statements and journal vouchers.
- Support validation and affirmation of financial statement accuracy and completeness.
- Assist with reconciliations, budget-to-actual analyses, and financial reporting activities.
Financial Systems Administration
- Utilize the Unified Financial Management System (UFMS) to initiate, process, and track requisitions and obligations.
- Support financial transactions and budget execution activities within federal financial management systems.
- Apply knowledge of allotment and allowance controls, financial reporting, and federal financial management processes.
- Utilize General Terms and Conditions (GT&C) documentation to support reimbursable agreements and related financial transactions.
Deliverables
The contractor shall provide the following deliverables:
- Develop and submit a comprehensive Work Plan, including a complete list of tasks, within four (4) weeks of contract award for approval by the AHRQ Executive Officer.
- Prepare and distribute weekly meeting minutes documenting discussions, action items, and project status updates.
- Participate in recurring and ad hoc meetings to discuss ongoing activities, project status, challenges, and risk mitigation strategies.
- Submit monthly progress reports summarizing accomplishments, budget activities, issues identified, resolutions implemented, and planned next steps.
- Provide all required financial analyses, budget reports, funding projections, and supporting documentation in accordance with federal and HHS requirements.
Minimum Qualifications
Budget Analyst / Financial Management Analyst I & II
- Minimum of ten (10) years of experience supporting federal budget formulation, budget execution, financial analysis, and fund management activities.
- Demonstrated experience with OMB Circular A-123 requirements and federal budget processes.
- Extensive knowledge of federal appropriations law, budget execution, and financial management practices.
- Experience managing large federal budgets and monitoring funding allocations, obligations, and expenditures.
- Experience preparing budget reports, spend plans, financial analyses, and executive-level briefings.
- Strong analytical, quantitative, problem-solving, and communication skills.
Preferred Qualifications
- Experience supporting HHS Operating Divisions (OPDIVs), AHRQ, or similar federal healthcare agencies.
- Experience utilizing Unified Financial Management System (UFMS), Budget Database Systems (BDS), and other federal financial management systems.
- Knowledge of Interagency Agreements (IAAs), reimbursable funding processes, and General Terms & Conditions (GT&C).
- Experience supporting financial statement reviews, journal voucher validation, and federal financial reporting.
- Professional certifications such as CGFM, CPA, PMP, FMVA, or equivalent are highly desirable.
Required Experience
- Demonstrated experience supporting a federal agency comparable in size and complexity to AHRQ, or direct experience supporting AHRQ programs.
- Demonstrated experience supporting a federal agency with an annual operating budget or total yearly expenditures of $340 million or greater.
- Demonstrated experience with federal budget formulation, execution, financial planning, and financial management operations.
- Experience working directly with federal senior leadership, budget offices, financial management organizations, and program stakeholders.
Skills & Competencies
- Federal Budget Formulation & Execution
- Budget Analysis & Financial Planning
- Federal Appropriations & Fund Management
- OMB Circular A-123 Compliance
- Financial Statement Analysis
- Spend Plan Development & Monitoring
- Budget Controls & Reconciliation
- Reimbursable Agreements & IAAs
- UFMS & Federal Financial Systems
- Budget Database Systems (BDS)
- Financial Forecasting & Reporting
- Data Analysis & Problem Solving
- Stakeholder Engagement & Communication
- Microsoft Excel, Word, PowerPoint, and Financial Reporting Tools
Education
Bachelor’s degree in Finance, Accounting, Business Administration, Economics, Public Administration, or a related field is required.
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