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Mail Coordinator

System One

Merrifield, Virginia • Today

Easy Apply

Contract

Depends on Experience

Welcome Desk Administrator

Chenega MIOS

Washington, District of Columbia • Today

Full-time

USD 28.05 - 32.69 per hour

Operations Coordinator

Johnson Technology Systems Inc (JTSI)

Remote or Hybrid in Dallas, Texas • Today

Easy Apply

Full-time

$60,000 - $80,000

System One

Job Details

Skills

Summary

Job Title: Mail Coordinator
Location: Vienna, VA
Type: Contract
Work Model: Onsite – onsite

Responsibilities

Responsible for the delivery of inbound mail and packages, internal documents, and facilitating the handling and transport of outbound mail and packages.
Deliver mail to all departments within the organization and ensure timely collection, handling, and transport of outbound enterprise correspondence and packages.
Maintain accurate records of mail handling activities and collaborate closely with internal customers and business partners to ensure smooth operations.
Ensure all inbound USPS correspondence received is delivered timely and accurately across campus.
Deliver all inbound express correspondence and packages received across campus promptly and accurately.
Collect and deliver internal correspondence, documents, packages, and orders efficiently.
Utilize internal tracking systems to scan and document chain of custody records for inbound express items and internal packages and orders.
Organize, review, and timestamp USPS correspondence for distribution to on-campus contact points.
Use available tools and resources to identify employee locations and facilitate deliveries.
Independently research and re-route mail when necessary.
Establish and maintain effective communication with business units, partners, and internal customers.
Retrieve and transport outbound mail, enterprise correspondence, and packages from drop-off locations to the Mail Center for shipping.
Process time-sensitive mailings and projects responsibly.
Assist employees with mail inquiries, supplies, and challenges.
Research and verify address information requests with relevant agencies.
Maintain current knowledge of organizational and enterprise structure to ensure accurate deliveries.
Assist with campus signage placement if necessary.
Manage processing of time-sensitive packages, supplies, and projects.
Assist with training new employees on team operations and initiatives if needed.
Ensure scanned documents meet quality standards and are processed accurately.
Retrieve interoffice mail, documents, and packages for enterprise distribution.
Inspect, sort, store, and distribute controlled forms as needed.
Safeguard controlled forms and secure items, maintaining vault access control.
Investigate, report, and reconcile inventory discrepancies of Controlled Forms.
Manage delivery confirmation records for shipped controlled forms.
Conduct daily checks on campus mail rooms.
Maintain campus mail rooms and ensure efficient operation.
Independently sort, route, validate, index, and assign physical and electronic mail/documents.
Perform other related duties as assigned.

Requirements

Strong attention to detail.
Ability to collaborate within a team environment and across departments.
Experience in a high production environment managing multiple deadlines.
Skills in managing multiple responsibilities independently and in teams.
Strong judgment and decision-making skills based on collected and analyzed information.
Effective interpretation and following of instructions, guidelines, procedures, and practices.
Strong verbal and written communication skills.
Excellent research, analytical, and problem-solving abilities, providing exceptional customer service.
Strong time management skills with the ability to prioritize effectively.
Demonstrated experience in a mail room or office environment.
Working knowledge of courier software programs (FedEx, USPS, UPS).
Proficiency with Microsoft Office products.
Familiarity with computer systems and software.
Experience in a customer service-oriented environment.
Knowledge of organizational functions, policies, and procedures is a plus.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M-
#LI-
Ref: #851-Rockville-S1

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10295162
Position Id: 378057
Posted 23 hours ago

Company Info

About System One

System One is a leading provider of specialized, highly technical outsourced services, workforce solutions, staffing, and recruiting to critical infrastructure, technology, life sciences, and government sectors As an essential partner to private and public organizations of various needs and sizes, we offer our expertise to help them bring their most complex and mission-critical programs to fruition.

With our highly specialized services, in-demand technical skills, and vast operational expertise, we can deliver accelerated results that benefit our clients and the job seekers who partner with us. We staff contract, contract-to-hire, and direct-hire professionals across our network to work with our clients, some of whom are industry leaders and nationally branded organizations.

Our dedicated team of recruiters work tirelessly to match jobseekers with careers that align with their skills, aspirations, and goals.

We understand that finding the right job can be a transformative experience, and we are committed to supporting jobseekers throughout their career journeys. Our recruitment services are designed to connect individuals with fulfilling jobs that offer growth and development opportunities.

Whether you're an organization seeking customized workforce solutions, outsourced services, or if you're a jobseeker searching for your next opportunity,

System One is the perfect staffing partner for you.

Fitment

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Julianna Spicer

Recruiter @ System One

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System One

Job Details

Skills

Summary

Job Title: Mail Coordinator
Location: Vienna, VA
Type: Contract
Work Model: Onsite – onsite

Responsibilities

Responsible for the delivery of inbound mail and packages, internal documents, and facilitating the handling and transport of outbound mail and packages.
Deliver mail to all departments within the organization and ensure timely collection, handling, and transport of outbound enterprise correspondence and packages.
Maintain accurate records of mail handling activities and collaborate closely with internal customers and business partners to ensure smooth operations.
Ensure all inbound USPS correspondence received is delivered timely and accurately across campus.
Deliver all inbound express correspondence and packages received across campus promptly and accurately.
Collect and deliver internal correspondence, documents, packages, and orders efficiently.
Utilize internal tracking systems to scan and document chain of custody records for inbound express items and internal packages and orders.
Organize, review, and timestamp USPS correspondence for distribution to on-campus contact points.
Use available tools and resources to identify employee locations and facilitate deliveries.
Independently research and re-route mail when necessary.
Establish and maintain effective communication with business units, partners, and internal customers.
Retrieve and transport outbound mail, enterprise correspondence, and packages from drop-off locations to the Mail Center for shipping.
Process time-sensitive mailings and projects responsibly.
Assist employees with mail inquiries, supplies, and challenges.
Research and verify address information requests with relevant agencies.
Maintain current knowledge of organizational and enterprise structure to ensure accurate deliveries.
Assist with campus signage placement if necessary.
Manage processing of time-sensitive packages, supplies, and projects.
Assist with training new employees on team operations and initiatives if needed.
Ensure scanned documents meet quality standards and are processed accurately.
Retrieve interoffice mail, documents, and packages for enterprise distribution.
Inspect, sort, store, and distribute controlled forms as needed.
Safeguard controlled forms and secure items, maintaining vault access control.
Investigate, report, and reconcile inventory discrepancies of Controlled Forms.
Manage delivery confirmation records for shipped controlled forms.
Conduct daily checks on campus mail rooms.
Maintain campus mail rooms and ensure efficient operation.
Independently sort, route, validate, index, and assign physical and electronic mail/documents.
Perform other related duties as assigned.

Requirements

Strong attention to detail.
Ability to collaborate within a team environment and across departments.
Experience in a high production environment managing multiple deadlines.
Skills in managing multiple responsibilities independently and in teams.
Strong judgment and decision-making skills based on collected and analyzed information.
Effective interpretation and following of instructions, guidelines, procedures, and practices.
Strong verbal and written communication skills.
Excellent research, analytical, and problem-solving abilities, providing exceptional customer service.
Strong time management skills with the ability to prioritize effectively.
Demonstrated experience in a mail room or office environment.
Working knowledge of courier software programs (FedEx, USPS, UPS).
Proficiency with Microsoft Office products.
Familiarity with computer systems and software.
Experience in a customer service-oriented environment.
Knowledge of organizational functions, policies, and procedures is a plus.

#M-
#LI-
Ref: #851-Rockville-S1

Dice Id: 10295162
Position Id: 378057
Posted 23 hours ago

Company Info

About System One

Our dedicated team of recruiters work tirelessly to match jobseekers with careers that align with their skills, aspirations, and goals.

Whether you're an organization seeking customized workforce solutions, outsourced services, or if you're a jobseeker searching for your next opportunity,

System One is the perfect staffing partner for you.

Fitment