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Facility Administrator III position

DGN Technologies

Mountain View, California • Today

Easy Apply

Third Party, Contract

$40 - $40

Job Details

Skills

Vendor Management
Contract Management
RFP/RFQ Processes
Purchase Orders (POs)
Invoice Verification
Budget Management
Financial Analysis
Cafeteria Management
Food Facility Operations
Janitorial Services
Breakroom Management
Facility Maintenance
Event Coordination
VIP Suite Management
Inventory Management
Vendor Negotiations
Quality Control
Site Inspections
Policy Administration
Stakeholder Coordination
Problem Solving
Microsoft Office
Administrative Support

Vendor Management
Contract Management
RFP/RFQ Processes
Purchase Orders (POs)
Invoice Verification
Budget Management
Financial Analysis
Cafeteria Management
Food Facility Operations
Janitorial Services
Breakroom Management
Facility Maintenance
Event Coordination
VIP Suite Management
Inventory Management
Vendor Negotiations
Quality Control
Site Inspections
Policy Administration
Stakeholder Coordination
Problem Solving
Microsoft Office
Administrative Support

Summary

Job Description:

RESPONSIBILITES

Vendor Management

Manage service vendor agreements, including renewals and terminations for facility needs.
Conduct quality control checks for each vendor under your responsibility.
Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
Review invoices to ensure all services received and amounts billed align with contract terms.
Handle vendor registrations and process purchase orders (POs) as required.
Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
Manage yearly budgets, maintain records, and analyze financial data.

Cafeteria Management

Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.

Work with HR and Finance teams to establish and update company policies as needed.
Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
Assist senior planner to manage yearly budgets for cafeteria operations.
Attend weekly cafeteria meetings to address operational concerns and improve service quality.

Janitorial Service

Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.

Breakroom management

Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
Manage coffee and water service vendors, ensuring consistent and high-quality service.
Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

Event Coordination

Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
Ensure proper setup and execution of events by collaborating with relevant teams.

VIP Suite Management and VIP Support

Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.

Administrative Tasks

Manage and maintain office supplies, including inventory tracking and ordering.
Monitor and respond to incoming requests via email and ticketing systems.
Draft and distribute announcements for the Facilities team as needed.
Update company guidelines managed by the team.

Skills

QUALIFICATIONS

Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment. 5-7 years of professional work experience overall.
Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
Microsoft Office and any software in a corporate environment.

Education

High School Diploma or equivalent

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10110849
Position Id: 1776-10990-1789429122
Posted 1 hour ago

Fitment

Dice Job Match Score™

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Job Details

Skills

Vendor Management
Contract Management
RFP/RFQ Processes
Purchase Orders (POs)
Invoice Verification
Budget Management
Financial Analysis
Cafeteria Management
Food Facility Operations
Janitorial Services
Breakroom Management
Facility Maintenance
Event Coordination
VIP Suite Management
Inventory Management
Vendor Negotiations
Quality Control
Site Inspections
Policy Administration
Stakeholder Coordination
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Administrative Support

Vendor Management
Contract Management
RFP/RFQ Processes
Purchase Orders (POs)
Invoice Verification
Budget Management
Financial Analysis
Cafeteria Management
Food Facility Operations
Janitorial Services
Breakroom Management
Facility Maintenance
Event Coordination
VIP Suite Management
Inventory Management
Vendor Negotiations
Quality Control
Site Inspections
Policy Administration
Stakeholder Coordination
Problem Solving
Microsoft Office
Administrative Support

Summary

Job Description:

RESPONSIBILITES

Vendor Management

Manage service vendor agreements, including renewals and terminations for facility needs.
Conduct quality control checks for each vendor under your responsibility.
Perform RFP (Request for Proposal) and RFQ (Request for Quotation) processes as needed.
Review invoices to ensure all services received and amounts billed align with contract terms.
Handle vendor registrations and process purchase orders (POs) as required.
Collaborate with the purchasing, finance, and legal teams to lead contract negotiations and approvals.
Manage yearly budgets, maintain records, and analyze financial data.

Cafeteria Management

Oversee cafeteria vendor contracts, including agreements, renewals, terminations, operations, invoices, subsidy policies, and food quality.

Work with HR and Finance teams to establish and update company policies as needed.
Plan and manage cafeteria and kitchen facility maintenance schedules, including equipment replacements.
Assist senior planner to manage yearly budgets for cafeteria operations.
Attend weekly cafeteria meetings to address operational concerns and improve service quality.

Janitorial Service

Conduct regular site inspections to ensure cleanliness and maintenance standards are met.
Coordinate with the janitorial team for repairs, refills, utility tasks, and other maintenance needs.

Breakroom management

Inspect the employee breakroom area regularly and coordinate with the facility team for furniture layout, repairs, rearrangements, or other maintenance needs.
Manage coffee and water service vendors, ensuring consistent and high-quality service.
Oversee and maintain appliances and recreational supplies in the breakroom to ensure functionality and availability.

Event Coordination

Plan campus-wide events for employee engagement, including budget approvals, planning, and execution.
Manage event requests from across the campus, confirm details, and coordinate with vendors for support.
Ensure proper setup and execution of events by collaborating with relevant teams.

VIP Suite Management and VIP Support

Maintain inventory of VIP suite supplies and amenities to ensure availability for guests.
Coordinate reservations, approvals, setups, and support (IT/Security/Facility) for VIP suite usage.

Administrative Tasks

Manage and maintain office supplies, including inventory tracking and ordering.
Monitor and respond to incoming requests via email and ticketing systems.
Draft and distribute announcements for the Facilities team as needed.
Update company guidelines managed by the team.

Skills

QUALIFICATIONS

Minimum 2 Years of Proven experience in operations, facility management, food facility management, or a related field in a corporate environment. 5-7 years of professional work experience overall.
Excellent Communication Skills: Strong oral and written communication abilities to interact effectively with vendors, internal teams, and stakeholders.
Strong Vendor Management Experience: Demonstrated expertise in managing vendor relationships, contracts, and performance across various service areas.
Attention to Detail and Organizational Skills: High level of precision and organizational capability to manage contracts, budgets, and operational details efficiently.
Problem-Solving and Analytical Skills: Ability to identify issues, analyze data, and implement solutions to optimize vendor performance and operational efficiency.
Great Work Ethic: Commitment to delivering high-quality work and maintaining professionalism in all responsibilities.
On-Site Presence: Availability for 5 days on-site to oversee operations and ensure seamless coordination with teams and vendors.
Microsoft Office and any software in a corporate environment.

Education

High School Diploma or equivalent

Dice Id: 10110849
Position Id: 1776-10990-1789429122
Posted 1 hour ago

Fitment

Dice Job Match Score™

🔢 Crunching numbers...

Create job alert

Never miss an opportunity! Create an alert based on the job you applied for.

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