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Administrative Assistant

Netwoven

Tualatin, Oregon • 3d ago

Easy Apply

Contract

40 - 50

Administrative Assistant 3

Russell, Tobin & Associates

Beaverton, Oregon • 15d ago

Easy Apply

Contract, Third Party

Depends on Experience

Hiring Administrative Assistant 3

Russell, Tobin & Associates

Beaverton, Oregon • 6d ago

Easy Apply

Contract

Depends on Experience

Litigation Administrative Assistant

3i People, Inc.

Remote • Yesterday

Easy Apply

Contract

Depends on Experience

Administrative Services Assistant 2

First Tek, Inc.

Remote • 5d ago

Easy Apply

Contract

35 - 38

Legal Admin Assistant

3i People, Inc.

Remote or Hybrid in Winston-Salem, North Carolina • Yesterday

Easy Apply

Full-time

Depends on Experience

Netwoven

Job Details

Skills

Complex calendar
MS Suite
Executive Support
Administrative Support

Summary

Top skills:
o       Complex calendar management
o       10 of min experience in a high level of Adim role
o       Preferred experience in hi-tech
o       MS Suite – High level expertise

Job Summary

We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.

This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

Provide executive administrative support to Corporate Vice Presidents and Directors.
Manage complex executive calendars, including coordination across multiple U.S. regions.
Schedule and coordinate:

Customer meetings
Supplier meetings
Internal meetings
Corporate events

Arrange meeting logistics including:

Conference room bookings
Catering
Room preparation
Coordination with attendees

Manage conference room scheduling.
Coordinate complex domestic and international travel.
Prepare and submit expense reports.
Maintain office supplies.
Make restaurant reservations for customer meetings.
Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
Assist with holiday parties, all-employee meetings, and other corporate events.
Perform additional administrative duties as assigned.

Required Qualifications

High School Diploma or equivalent.
Previous experience in a similar Administrative Assistant or Executive Assistant role.
Experience supporting senior executives.
Strong organizational and multitasking skills.
Ability to manage confidential information.
Excellent written and verbal communication skills.
Strong problem-solving and decision-making abilities.
Ability to remain calm and professional under pressure.
Comfortable adapting quickly to changing priorities.
Positive, customer-service-oriented attitude.

Preferred Qualifications

Experience in the high-tech or semiconductor industry.
Experience using Concur for travel and expense management.

Technical Skills

Required:

Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Preferred:

SAP Concur

Ideal Candidate

The ideal candidate will:

Thrive in a fast-paced executive environment.
Be highly organized and detail-oriented.
Build strong working relationships across departments.
Work effectively with executives who have different communication styles.
Handle last-minute travel changes and scheduling conflicts with professionalism.
Be resourceful and solution-oriented.
Demonstrate flexibility and adaptability.
Take initiative and maintain a positive attitude.
Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.

Team Structure

Supports:

At least one Corporate Vice President
A small group of Director-level leaders

Organization size:

Approximately 900 employees
1 Executive Administrator
2 Administrative Assistants

Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.

Work Environment

Business casual attire on most days.
Business casual+ attire required during customer visits.
Highly collaborative team environment.
Frequent interaction with executives, customers, and internal support teams.

General Responsibilities

Provide analytical and specialized administrative support to executives and managers.
Perform research and data analysis.
Analyze problems and recommend solutions.
Prepare reports and presentations.
Coordinate activities across departments and external stakeholders.
Gather information from employees at all organizational levels.
Handle confidential and sensitive information with discretion.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10359283
Position Id: 9040553
Posted 3 days ago

Company Info

About Netwoven

Netwoven Inc. is a leading Microsoft solutions provider with services that enable improved business collaboration, intelligence, workflow, and relationship management.

Founded in 2001 by senior-level executives from Microsoft, Oracle and Intel, Netwoven powers more intelligent enterprises by connecting people, processes, and information. We help medium to large enterprise customers unlock the hidden value of their information assets and derive rapid return on investment from their technology investments.

Netwoven has achieved Gold and Managed Partner status with Microsoft, meaning we enjoy special access to the latest technologies. We have partnered with several companies to provide complete solution to our clients.

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Carrie McFadden

Recruiter @ Netwoven

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Job Details

Skills

Complex calendar
MS Suite
Executive Support
Administrative Support

Summary

Top skills:
o       Complex calendar management
o       10 of min experience in a high level of Adim role
o       Preferred experience in hi-tech
o       MS Suite – High level expertise

Job Summary

Key Responsibilities

Provide executive administrative support to Corporate Vice Presidents and Directors.
Manage complex executive calendars, including coordination across multiple U.S. regions.
Schedule and coordinate:

Customer meetings
Supplier meetings
Internal meetings
Corporate events

Arrange meeting logistics including:

Conference room bookings
Catering
Room preparation
Coordination with attendees

Manage conference room scheduling.
Coordinate complex domestic and international travel.
Prepare and submit expense reports.
Maintain office supplies.
Make restaurant reservations for customer meetings.
Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
Assist with holiday parties, all-employee meetings, and other corporate events.
Perform additional administrative duties as assigned.

Required Qualifications

High School Diploma or equivalent.
Previous experience in a similar Administrative Assistant or Executive Assistant role.
Experience supporting senior executives.
Strong organizational and multitasking skills.
Ability to manage confidential information.
Excellent written and verbal communication skills.
Strong problem-solving and decision-making abilities.
Ability to remain calm and professional under pressure.
Comfortable adapting quickly to changing priorities.
Positive, customer-service-oriented attitude.

Preferred Qualifications

Experience in the high-tech or semiconductor industry.
Experience using Concur for travel and expense management.

Technical Skills

Required:

Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint

Preferred:

SAP Concur

Ideal Candidate

The ideal candidate will:

Thrive in a fast-paced executive environment.
Be highly organized and detail-oriented.
Build strong working relationships across departments.
Work effectively with executives who have different communication styles.
Handle last-minute travel changes and scheduling conflicts with professionalism.
Be resourceful and solution-oriented.
Demonstrate flexibility and adaptability.
Take initiative and maintain a positive attitude.
Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.

Team Structure

Supports:

At least one Corporate Vice President
A small group of Director-level leaders

Organization size:

Approximately 900 employees
1 Executive Administrator
2 Administrative Assistants

Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.

Work Environment

Business casual attire on most days.
Business casual+ attire required during customer visits.
Highly collaborative team environment.
Frequent interaction with executives, customers, and internal support teams.

General Responsibilities

Provide analytical and specialized administrative support to executives and managers.
Perform research and data analysis.
Analyze problems and recommend solutions.
Prepare reports and presentations.
Coordinate activities across departments and external stakeholders.
Gather information from employees at all organizational levels.
Handle confidential and sensitive information with discretion.

Dice Id: 10359283
Position Id: 9040553
Posted 3 days ago

Company Info

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Administrative Assistant

Skills

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Dice Job Match Score™

Carrie McFadden

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Administrative Assistant

Netwoven

Job Details

Skills

Summary

Company Info

About Netwoven

Dice Job Match Score™

Carrie McFadden

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