Administrative Assistant
Contract W2
12 Months
No Travel Required
On-site
$40 - $50/hr
Netwoven
Fitment
Dice Job Match Score™
🎯 Assessing qualifications...
Job Details
Skills
- Complex calendar
- MS Suite
- Executive Support
- Administrative Support
Summary
Top skills:
o Complex calendar management
o 10 of min experience in a high level of Adim role
o Preferred experience in hi-tech
o MS Suite – High level expertise
o Complex calendar management
o 10 of min experience in a high level of Adim role
o Preferred experience in hi-tech
o MS Suite – High level expertise
Job Summary
We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.
This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.
Key Responsibilities
- Provide executive administrative support to Corporate Vice Presidents and Directors.
- Manage complex executive calendars, including coordination across multiple U.S. regions.
- Schedule and coordinate:
- Customer meetings
- Supplier meetings
- Internal meetings
- Corporate events
- Arrange meeting logistics including:
- Conference room bookings
- Catering
- Room preparation
- Coordination with attendees
- Manage conference room scheduling.
- Coordinate complex domestic and international travel.
- Prepare and submit expense reports.
- Maintain office supplies.
- Make restaurant reservations for customer meetings.
- Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
- Assist with holiday parties, all-employee meetings, and other corporate events.
- Perform additional administrative duties as assigned.
Required Qualifications
- High School Diploma or equivalent.
- Previous experience in a similar Administrative Assistant or Executive Assistant role.
- Experience supporting senior executives.
- Strong organizational and multitasking skills.
- Ability to manage confidential information.
- Excellent written and verbal communication skills.
- Strong problem-solving and decision-making abilities.
- Ability to remain calm and professional under pressure.
- Comfortable adapting quickly to changing priorities.
- Positive, customer-service-oriented attitude.
Preferred Qualifications
- Experience in the high-tech or semiconductor industry.
- Experience using Concur for travel and expense management.
Technical Skills
Required:
- Microsoft Outlook
- Microsoft Teams
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Preferred:
- SAP Concur
Ideal Candidate
The ideal candidate will:
- Thrive in a fast-paced executive environment.
- Be highly organized and detail-oriented.
- Build strong working relationships across departments.
- Work effectively with executives who have different communication styles.
- Handle last-minute travel changes and scheduling conflicts with professionalism.
- Be resourceful and solution-oriented.
- Demonstrate flexibility and adaptability.
- Take initiative and maintain a positive attitude.
- Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.
Team Structure
- Supports:
- At least one Corporate Vice President
- A small group of Director-level leaders
- Organization size:
- Approximately 900 employees
- 1 Executive Administrator
- 2 Administrative Assistants
- Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.
Work Environment
- Business casual attire on most days.
- Business casual+ attire required during customer visits.
- Highly collaborative team environment.
- Frequent interaction with executives, customers, and internal support teams.
General Responsibilities
- Provide analytical and specialized administrative support to executives and managers.
- Perform research and data analysis.
- Analyze problems and recommend solutions.
- Prepare reports and presentations.
- Coordinate activities across departments and external stakeholders.
- Gather information from employees at all organizational levels.
- Handle confidential and sensitive information with discretion.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
- Dice Id: 10359283
- Position Id: 9040553
- Posted 3 days ago
Company Info
About Netwoven
Netwoven Inc. is a leading Microsoft solutions provider with services that enable improved business collaboration, intelligence, workflow, and relationship management.
Founded in 2001 by senior-level executives from Microsoft, Oracle and Intel, Netwoven powers more intelligent enterprises by connecting people, processes, and information. We help medium to large enterprise customers unlock the hidden value of their information assets and derive rapid return on investment from their technology investments.
Netwoven has achieved Gold and Managed Partner status with Microsoft, meaning we enjoy special access to the latest technologies. We have partnered with several companies to provide complete solution to our clients.
Careers
Founded in 2001 by senior-level executives from Microsoft, Oracle and Intel, Netwoven powers more intelligent enterprises by connecting people, processes, and information. We help medium to large enterprise customers unlock the hidden value of their information assets and derive rapid return on investment from their technology investments.
Netwoven has achieved Gold and Managed Partner status with Microsoft, meaning we enjoy special access to the latest technologies. We have partnered with several companies to provide complete solution to our clients.
Careers
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