Summary:The coordinator will provide assistance to local Employees, Area Management, Company personnel, and company venders as needed on Administration duties.
Essential Functions:- Duties may include, but are not limited to the following list of Coordinator responsibilities:
Candidate will assist in Accounts Payable, expense reports, and purchasing card monthly reports. There is a need to verify all invoices for accuracy so that they can be paid in a timely manner. Monthly variances of our budget's expenditures for local and Division Management.
- Time Reporting for company personnel and assuring that correct pay codes are used and employee time is charged to the correct accounts/work orders.
- Will assist local management and Division/Corporate groups in preparing annual budgets in addition to preparing WBS's for Managements approval to initiation work projects in securing budgeted and unbudgeted dollars to spend on projects.
- Provide monthly forecast reports and update forecasts in the company database.
- Assist in assuring that contractors utilized by our company are on the Approved Vendor's listing and if needed assist those companies that we need assistance from to seek approval get on the Approved Vendors list.
- Work in APPTUS or Veriforce and be able to assist in publishing Work Offers and Contracts when needed for work. Monitor CT Verification reports as needed.
- Will work with Vendors to research past due invoices, quotes, budget issues, and work offers as needed.
- Will assist and monitor Fleet data and work with our Fleet Department in procurement and disposal of company vehicles.
- Be able to assist in employee Admin Training as needed for time reporting, invoice coding, and expense report training, etc.
Education and/or Experience, Knowledge, Skills & Abilities:To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:
High School Diploma or Equivalent
0-2 years practical experience as an administrative support professional in a fast-paced work environment.
Experience in the Natural Gas/NGL/Oil industry a plus.
Computer and office Software experience is required.
Strong knowledge of Excel formulas, pivot tables, references, and other advanced Excel functions.
Candidate should have effective written and verbal communication skills as well as interpersonal skills to work in a collaborative environment to maintain good working relationships with others inside and outside the company.
Candidate should exhibit a sense of urgency, capable of handling individual responsibility, and willingness to accept changing priorities.
Essential Computer usage using MS Office Suites and having the willingness and ability to learn company computer management systems that includes SAP, APTTUS, Concur, ADP E-Time, etc.
Preferred Qualifications:Previous Administrative skill in the Oil and Gas Industry a plus. Associate or bachelor's degree in accounting, business administration, computer operations, and/or equivalent work experience in a related field.
Good organizational and prioritization skills, ability to multi-task, having good communication skills dealing with internal and external customers.
Being highly motivated and establishing good working relationships with co-workers, Engineering, Division Staff, and vendors. May be required to attend training and meetings out of town and some overnight travel away from home.
Experience with SAP a plus
Working Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Usually, normal office working conditions.
Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.
Occasional overnight travel may be required.
Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.
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