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Administrative Assistant- Field Services and Warranty

Houston, TX, US • Posted 15 hours ago • Updated 15 hours ago

Full Time

On-site

Energy Transfer

Fitment

Dice Job Match Score™

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Job Details

Skills

Energy
NATURAL
Network
SEC
Administrative Support
Field Service
GR
Regulatory Compliance
Scheduling
Logistics
Invoices
Budget
Collaboration
Management
Billing
Mentorship
Microsoft PowerPoint
Presentations
Business Analytics
Data Entry
Multitasking
Attention To Detail
Microsoft Office
Communication
KPI
Reporting
Data Compression
Manufacturing
Microsoft Excel
Microsoft Outlook
Microsoft SharePoint
Microsoft Power BI
SAP
Oracle
Order Management

Summary

SEC Energy is a single-source provider of natural gas compression equipment, parts and services to all segments of the oil & gas industry. From 50 to 10,000 horsepower, gas, electric or dual drive, SEC is capable of designing and fabricating equipment to meet each customer's specific operating requirements. SEC also provides production, processing, and treating equipment, and an expansive network of warehouses that service locations across the United States. SEC capabilities expand beyond tradition manufacturing to further include turnkey engineering services, truck-based service technicians, manufacturer parts, and power generation equipment.

Job Description:

The Administrative Assistant provides dedicated administrative support to the Field Services & Warranty dept. Managers/Analysts. This role requires strong organizational and multitasking skills, attention to detail, and the ability to work independently while handling a variety of responsibilities in a fast-paced environment.

Key Responsibilities:

Provide administrative support to Field Service Managers/Analysts
Create and process goods receipts (GR) using company systems.
Input and verify service ticket hours for accuracy in ADP.
Enter contractor hours in SAP, ensuring precision and compliance with company guidelines.
Assist with departmental scheduling, calendar management, and coordination of meetings and conference calls.
Organize and coordinate meetings, including making travel arrangements and handling logistics as needed.
Process invoices, prepare expense reports, and handle budget-related tasks in accordance with company policies.
Collaborate with internal and external vendors on departmental needs and special projects.
Maintain departmental files, records, and supply inventories, and coordinate IT equipment requests for team members.
Answer department calls, manage inquiries, and resolve internal/external issues with professionalism.
Support the preparation, billing, and tracking of jobs and projects.
Provide orientation and mentoring support to new administrative team members as needed.
Perform additional duties and responsibilities as assigned to support departmental goals
Create power point presentations on business analytics data

Qualifications and Skills:

Experience with SAP, ADP, or similar systems for time tracking and data entry.
Strong organizational and multitasking skills with keen attention to detail.
Proficiency in office software, including Microsoft Office.
Excellent communication and interpersonal skills for handling sensitive and confidential matters.
Ability to prioritize tasks and meet deadlines in a dynamic environment.

Required education or minimum level:

High school education or equivalent required
Associate degree preferred, or equivalent experience

Experience:

0-2 years' experience as administrative assistant
0-2 years in KPI/Metrics reporting
Experience in the compression manufacturing/service industry is preferred

Software Knowledge:

Advanced computer skills in Microsoft office (Excel, Word, Outlook, SharePoint)
Experience in Power BI software is preferred
Previous experience in SAP/Oracle Based Work order management system is preferred

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: RTX1f1ae3
Position Id: 2610002452
Posted 15 hours ago

Company Info

About Energy Transfer

Energy Transfer is one of the largest and most diversified midstream energy companies in North America with approximately 130,000 miles of pipelines and associated energy infrastructure in 44 states transporting the oil and gas products that make our lives possible.

We are proud to have one of America’s largest energy portfolios with assets in 44 states, and international offices in Beijing and Panama City, Panama. Our core operations include transportation, storage and terminalling for natural gas, crude oil, NGLs, refined products and liquid natural gas.

Delivering America’s energy safely and responsibly is our highest priority. This is why we strive for honesty and respect in all that we do. The following core values are the driving principles of Energy Transfer.

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