Description:
Responsible for all accounting, finance, and tax matters for Century Distribution, Inc.'s North America operations to include: CDS Inc., Century Domestic Distribution Services, Century Express, Century Canada, Century Customs Brokerage and Universal Group. Duties will include but are not limited to managing the day-to-day operations, monitoring revenues, direct costs, receivables, payables, SGA expenses, researching and resolving issues that occur, financial reporting in accordance with US GAAP, assist in coordinating auditing processes, ensuring accuracy of financial information, keeping Company compliant in tax and financial regulatory matters, and championing accounting related automation initiatives. Reporting Company results to Director of Global Accounting and the CFO.
ESSENTIAL FUNCTIONS AND DUTIES:Staff Management- Oversee and manage daily activities of the Accounting Department to include Accounts Receivable and Collections, Accounts Payable and Financial Reporting and Compliance.to maximize utilization of resources to increase productivity and profitability of operations.
- Be willing to jump in to assist team members or prepare financial analysis as needed as this is very much a team environment and a hands-on approach is needed.
- Guide, train and mentor accounting personnel at Century, Inc., realign responsibilities as necessary.
- Maximize productivity and efficiency/effectiveness and foster a team environment with collaboration, teamwork and quality.
- Recruit, train, maintain, and motivate business-orientated individuals accountable for the achievement of corporate and individual targets, ensuring that comprehensive performance appraisal and development opportunities are provided in accordance with the company's human resources strategy and employment policies.
- Communicate opportunities for improving the department organizational structure to increase efficiency or optimize performance.
- Promote effective cross training to broaden staff skills to provide quality back up during vacation or sick leave team and advancement opportunities.
- Develop close working relationships with other key functions in the organization to keep them aware of, and seek their views on, potential process changes, onboarding new services/customers etc. to ensure that there is a coordinated approach to these.
Accounting- Responsible for overall North America accounting operation to include accounts receivable & collection team, accounts payable, financial reporting and compliance.
- Manage all aspect of the daily accounting activities, to ensure that all cash received is properly posted and all cash paid is properly applied on a timely basis.
- Ensure that Revenue and Costs have a proper cut-off each month by ensuring accruals are prepared as necessary
- Closely manage the accounts receivable and collection for all North American entities to limit our risk of non-collection.
- Schedule regular meetings with the collections teams to stay in front of any potential, collection issues. Make sure that all communication is up to date for all customer accounts prior to the weekly Management collection meeting.
- Initiate conversations with Director of Global accounting regarding any potential or unresolved issues that may affect the timely receipt of customer payments.
- Demonstrate a comprehensive understanding of Company's accounting policies and procedures.
- Assess current accounting operations, make proposals for process redesign to Director of Global Accounting and drive the implementation of any process changes approved.
- Manage/Lead IT consultants hired for accounting projects relating to GP as well as all version upgrades for all divisions as required.
- Evaluate internal control systems, implement changes when appropriate.
- Evaluate the effectiveness of accounting software and other supporting database systems used by Company.
- Assist with other accounting and finance projects for any Century, Inc. and foreign subsidiaries as necessary.
- Lead Accounting policies and procedures ongoing documentation initiatives.
CEXQ: - Responsible for the Accounting oversight of CEXQ Accounting operations to insure the timely issuance of customer invoices and the timely processing of vendor invoices
- Ensure the proper revenue recognition of at all customer invoices issued each month.
- Ensure the monthly CEXQ Accrual is materially correct.
- Make recommendations for the automation of this process to shorten the month-end closing process.
- Ensure that the revenue/cost reported in GP for CEXQ is supported by the Invoicing.
- Ensure that all Balance Sheet Accounts for CEXQ are reconciled monthly and all balances carried over to CDS Inc. are supported.
- Ensure that there are proper internal controls in place to ensure the integrity of the data as well as the protection of company assets.
CDDS:- Responsible for the Accounting oversight of CDDS Accounting operations to insure the timely issuance of customer invoices and the timely processing of vendor invoices
- Ensure the proper revenue recognition of at all customer invoices issued each month.
- Oversee the preparation of the monthly CDDS Accrual to ensure that the computation is materially correct.
- Ensure that the Revenue posted in GP is supported by the revenue posted in Kuebix each month.
- Make recommendations for the automation of this process to shorten the month-end closing process.
- Ensure that there are proper internal controls in place to ensure the integrity of the data as well as the protection of company assets.
Accounting Systems:- Be the primary control point/contact person for any systems issues that may arise.
- Assist in driving resolution on any issues arising on the AR/AP and finance Modules of the software.
- Run check links and other processes as needed for the operational team to reset GP
Financial Reporting: - Responsible for ensuring that Financial Reports are issued on time, and in accordance with US GAAP and that they fairly and accurately reflect the company\'s current financial position.
- Responsible for a timely Month-end financial closing process with the goal of closing the financial period in 8 business days.
- Responsible for preparing a summary of unusual, or non-recurring transactions that occurred during the month on the P&L, that may cause a large variance in a month.
- Conduct a review of the income statement and SGA details in Management Reporter to direct the team to make posting error corrections prior to closing.
- Ensure that all Balance Sheet accounts reconciliations are prepared monthly (or quarterly where applicable) and review and approve them on a timely basis.
- Responsible for ensuring systems of internal controls are in place to safeguard the organization's assets.
- Directly participates in key initiatives and strategies to continually improve the quality and level of services provided.
- Demonstrates an in-depth comprehension of the Company's financial information systems and their applications.
- Has an in-depth knowledge of technical and/or industry specific accounting, regulatory and reporting matters.
- Responsible to ensure the Auditor's (PwC) requests are responded to on a timely basis. Responsible for uploading all submissions to CONNECT and providing a status report on a regular basis.
Tax Compliance- Request the Annual Transfer Pricing Study and prepare the necessary schedules requested from the consultants.
- Ensure that the Canada GST/HST return, OHIO CAT return is filed quarterly.
- Ensure that the Henrico County Business License is renewed each year and property tax returns are filed annually for all applicable businesses
- Ensure that AP team completes and files the annual 1099s on a timely basis.
- Must stay apprised of all the local, state and federal tax laws and business regulations that affect the company and must ensure that the company operates within the proper parameters.
Requirements:
EDUCATION, EXPERIENCE & SKILLS- Bachelor\'s degree in accounting or finance (Required)
- Master's degree and or CPA other related accounting designation is not required but is preferred
- Solid understanding of accounting procedures and GAAP
- Accounting: 10 years of experience working in finance/accounting required
- Minimum two (2) years of Supervisory/Management experience
- Experience with financial reporting requirements
- Superior Excel skills are essential.
- Excellent communication, listening, leadership and management skills, including the ability to delegate tasks are essential.
- Strong numerical proficiency, organization, good problem-solving skills.
- Excellent use of logic and a big-picture method abilities when approaching tasks.
- Strong organizational skills to effectively deal with multiple tasks are important.
- Must be able to effectively work closely with staff, and peers.
- Ability to establish and maintain effective working relationships with employees and customers.
ESSENTIAL PHYSICAL REQUIREMENTS AND WORK ENVIRONMENTPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear. The employee regularly is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.
The employee is regularly required to sit for long periods of time; on occasion may need to climb or balance; and stoop, or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment and job sites is usually low, applicable to a business office.
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C-TPATCentury is committed to the Customs Trade Partnership against Terrorism (C-TPAT) program. Century will take all the necessary steps to implement and enhance security throughout our global supply chain. All employees are required to immediately report any anomalies to the Century USA and Asia C-TPAT contacts.
The above is a description of the current essential functions and duties and responsibilities of your position. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. At the Company's discretion, these essential functions, duties and responsibilities may be modified in the future to meet the business needs of the Company.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
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