Partner Marketing Events Specialist (B2B Conferences & Sponsorships)
Pay: $145–$160/hour W2
Duration: 9-Month Contract
Location: Hybrid – San Francisco, CA (2 days/week onsite – Monday & Wednesday preferred; additional onsite presence required during event weeks)
About the Opportunity
Russell Tobin is partnering with a leading AI technology company to hire a Partner Marketing Events Specialist for a high-impact 9-month contract supporting a world-class Events & Experiential Marketing team.
This is an opportunity to own the operational execution behind some of the technology industry''s most visible partner conferences and sponsorships. You''ll play a key role in delivering large-scale enterprise events by managing sponsorship fulfillment, exhibitor operations, vendor partnerships, booth logistics, and on-site execution for premier industry conferences.
This role is ideal for an experienced B2B events professional who thrives in fast-paced environments, enjoys solving complex logistical challenges, and takes pride in delivering exceptional event experiences from planning through execution.
Must-Have Experience
To be considered, candidates should have:
- 5+ years of experience in B2B event marketing, conference operations, tradeshow marketing, sponsorship marketing, or partner events.
- Direct experience supporting Tier 1 enterprise technology conferences, such as AWS re, Microsoft Ignite, Google Cloud Next, Dreamforce, RSA Conference, CES, or similar large-scale events.
- Experience managing large conference booth activations (30x30+ preferred) from planning through on-site execution.
- Hands-on experience managing exhibitor portals, sponsorship deliverables, booth logistics, vendor coordination, freight logistics, and show services.
- Experience building staffing plans, run-of-show documentation, and supporting on-site event execution.
- Ability to travel domestically and work onsite during conference weeks.
Please note: This role requires recent, hands-on experience executing large-scale B2B technology conferences. Candidates with primarily corporate meeting planning, hospitality, wedding, or consumer event backgrounds are unlikely to be a fit.
What You''ll Do
Execute Conference Sponsorships & Partner Activations
- Support end-to-end sponsorship execution for major enterprise technology conferences and partner activations.
- Manage exhibitor portals, sponsorship deliverables, asset submissions, contractual obligations, and critical event deadlines.
- Coordinate booth logistics including exhibit builds, graphics, AV, furniture, internet, electrical, labor, and teardown.
- Support speaking engagements by coordinating submissions, presentation deadlines, rehearsals, and technical requirements.
- Assist with partner co-marketing activations and scalable event resources.
Manage Vendors & Event Logistics
- Coordinate exhibit houses, AV vendors, labor teams, freight providers, and production partners.
- Manage domestic and international shipping logistics for booth materials, demo equipment, and promotional assets.
- Track budgets, purchase orders, invoices, and vendor deliverables in partnership with Procurement and Finance.
- Evaluate vendor performance and help maintain preferred vendor relationships.
Support On-Site Event Execution
- Build staffing schedules, booth coverage plans, and demo rotations for event teams of 40+ people.
- Coordinate executive meetings, customer meetings, and hospitality logistics during conferences.
- Provide hands-on operational support throughout setup, live event execution, and teardown.
- Support lead capture systems and coordinate daily lead reporting with Marketing Operations.
Drive Operational Excellence
- Maintain sponsorship tracking tools and event documentation.
- Compile post-event reporting including leads, meetings, budget performance, and recommendations.
- Create repeatable playbooks, checklists, and process improvements that help scale future event execution.
Required Qualifications
- 5+ years of experience in B2B event marketing, conference marketing, sponsorship marketing, or trade show operations.
- Proven success executing sponsorship programs for major enterprise technology conferences.
- Experience managing exhibit houses, AV vendors, labor providers, freight partners, and production vendors.
- Strong knowledge of exhibitor portals, sponsorship fulfillment, conference logistics, and show service ordering.
- Experience creating run-of-show documents, staffing plans, and event timelines.
- Ability to manage multiple concurrent events with immovable deadlines.
- Exceptional organizational, communication, and project management skills.
Preferred Qualifications
- Experience working within SaaS, AI, cloud computing, enterprise software, or technology organizations.
- Experience using Salesforce and conference lead capture platforms.
- Familiarity with procurement or contract management tools such as Zip, Ironclad, or similar platforms.
- Experience supporting international conferences and freight logistics.
- Background in partner marketing, field marketing, or co-marketing programs.
What Makes Someone Successful
We''re looking for someone who:
- Thrives under pressure and consistently delivers against fixed deadlines.
- Is exceptionally organized, proactive, and detail-oriented.
- Anticipates challenges before they become problems.
- Can successfully balance multiple large-scale event timelines simultaneously.
- Builds strong relationships with cross-functional partners and external vendors.
- Enjoys both the behind-the-scenes logistics and the excitement of live event execution.
- Takes ownership, communicates proactively, and follows through with minimal direction.
Additional Details
- Hybrid: San Francisco, CA (2 days/week onsite; Monday and Wednesday preferred)
- Additional onsite presence required during event weeks.
- Domestic travel required for major conferences.
- PST business hours required.
- 9-month W2 contract (leave coverage).
- Four-round interview process.
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Equal Employment OpportunityRussell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance EmploymentRussell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
AccommodationsWe are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
#RTA
#LI-BK1
Never miss an opportunity! Create an alert based on the job you applied for.
