Role: S2P Project Management Specialist
Location: Milpitas, CA (Onsite)
Job Type: Contract
Build, Testing & Change Management | Contingent Worker
Program: Project ATLAS - SAP S/4HANA and Ariba Source-to-Pay Transformation
Role Purpose
Provide project coordination and execution support for Project ATLAS across the remaining S/4HANA build, testing, change management, business readiness, and go-live activities. The contingent worker will work under the direction of the S2P Business Leader and designated workstream owners. The role is responsible for documentation review, coordination, tracking, testing execution, and follow-up. Final decisions, solution ownership, design approval, and business or system recommendations remain with SanDisk business owners, IT, and authorized program leadership.
Role Boundaries
- Operate as a support and execution resource, not as the business process owner, solution owner, or final decision maker.
- Do not independently approve designs, requirements, scope changes, test sign-off, readiness decisions, or go-live decisions.
- Do not independently propose or select business or technical solutions; document options and inputs provided by accountable owners.
- Escalate unresolved issues, risks, conflicts, and decision requirements to the appropriate SanDisk owner.
- Perform activities based on approved plans, processes, requirements, test scripts, and direction from accountable workstream owners.
Key Organizational Relationships
- S2P Business Leader and workstream owners
- Business SMEs and regional stakeholders
- IT, testing, and data teams
- System Integrator Deloitte
- Change management, training, communications, and cutover teams
Key Responsibilities
1. Build Phase Support
- Support the remaining S/4HANA and Ariba build activities through coordination, documentation, status tracking, and follow-up.
- Review project documentation for completeness, consistency, traceability, and alignment with approved inputs; consolidate comments for owner review.
- Capture meeting notes, feedback, actions, risks, assumptions, decisions, dependencies, and due dates.
- Track configuration, RICEFW, functional specification, data, and dependency status based on updates from responsible owners.
- Coordinate follow-up among business SMEs, IT, and Deloitte and escalate overdue or unresolved items to the designated owner.
- Prepare consolidated status information and supporting materials for review by the S2P Business Leader or workstream owner.
2. Testing Support and Execution
- Support SIT and UAT preparation using approved test scope, scenarios, test cases, data requirements, tester assignments, and schedules.
- Review test cases and evidence for completeness and traceability to approved requirements and processes; route gaps to the responsible owner.
- Perform assigned testing activities using approved test scripts and document actual results and supporting evidence.
- Maintain testing trackers covering readiness, coverage, execution progress, defects, retesting, evidence, and sign-off inputs.
- Coordinate tester communications, working sessions, access needs, data needs, and follow-up actions.
- Consolidate testing results and evidence for review and approval by authorized business and IT owners.
3. Change Management and Business Readiness Support
- Support execution of the approved change management and business readiness plans.
- Coordinate stakeholder lists, change-impact reviews, readiness activities, and follow-up across impacted functions, roles, and regions.
- Review change-impact, process, training, and communication documents for completeness, consistency, and traceability; consolidate feedback for owner approval.
- Maintain traceability among approved future-state processes, system changes, impacted roles, training content, communications, and readiness actions.
- Coordinate training logistics, including audience lists, material review cycles, SME feedback, scheduling, attendance, completion tracking, and feedback collection.
- Support communication execution by coordinating draft reviews, audience validation, approvals, scheduling, and distribution tracking.
- Track stakeholder engagement, adoption concerns, resistance themes, readiness gaps, mitigation actions, owners, and due dates.
- Prepare readiness trackers, dashboards, and status summaries for review by change management and business owners.
4. Go-Live and Stabilization Support
- Track approved readiness criteria, cutover activities, business dependencies, open items, and required evidence.
- Coordinate cutover, communication, training, hyper care, and support-transition activities under the direction of accountable owners.
- Maintain issue, action, and adoption-feedback trackers during go-live and stabilization.
- Consolidate status, lessons learned, and outstanding actions for owner review and closure.
5. Project Coordination and Reporting
- Maintain integrated schedules and trackers covering build, testing, change management, training, communications, and business readiness.
- Prepare draft weekly status updates, risk summaries, meeting materials, and escalation packs for owner review.
- Facilitate working sessions, document minutes and actions, and follow up with assigned owners.
- Provide accurate and timely documentation without representing support inputs as final decisions or approvals.
- Other tasks assigned by the Manager.
- Core Skills & Experience
- Experience providing PMO, project coordination, testing, or change management support in ERP or business transformation programs.
- Exposure to SAP S/4HANA, Ariba, ECC, or similar enterprise platforms is preferred.
- Working knowledge of Source-to-Pay or Procure-to-Pay processes.
- Hands-on experience with documentation review, test execution, defect tracking, training coordination, and readiness tracking.
- Strong organization, documentation, communication, meeting facilitation, and stakeholder follow-up skills.
- Ability to work within defined governance, follow approved direction, and escalate matters requiring owner decisions.
- Familiarity with JIRA, SharePoint, Microsoft Teams, Excel, PowerPoint, or similar collaboration and tracking tools.
Preferred Profile
- 3~5 years of project coordination, PMO, testing, change management, procurement, or ERP program support experience.
- Be able to adapt to flexible workshops to support APAC time zones whenever required.
- Experience working with business SMEs, IT teams, and system integrator partners in a global environment.
- Comfortable performing detailed execution and follow-up across multiple workstreams.
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