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Administrative Support Manager

Talent Software Services, Inc

New York, New York • Today

Easy Apply

Third Party, Contract

$28 - $33.29

JOCS and Engineering Support Manager

City of New York

New York, New York • Today

Full-time

USD 150,000.00 per year

Data Warehouse Support Manager

Arch Capital Group

Morristown, New Jersey • Today

Full-time

USD 145,000.00 - 175,000.00 per year

Manager of Applied AI, Solutions Support Engineering

Wiz, Inc.

Remote • Today

Full-time

Learning Management System Administrator

The Research Foundation of the City University of New York

New York, New York • Today

Full-time

USD 55,000.00 - 65,000.00 per year

IT Support Administrator

ACA Group

New York, New York • Today

Full-time

USD 90,000.00 per year

Salesforce Administrator

Brooksource

Remote • Today

Contract

$60.00 - $70.00

Application Support Engineer

Robert Half

Remote or Pittsburgh, Pennsylvania • Today

Easy Apply

Contract

Salesforce Administrator

Voyager Technologies, Inc.

Remote or Denver, Colorado • Today

Full-time

USD 110,000.00 - 140,000.00 per year

Manager, Application Admin

University of Rochester

Remote • Today

Full-time

USD 97,400.00 - 146,000.00 per year

Senior IT Asset Management Administrator

Chicago Board Options Exchange

New York, New York • Today

Full-time

USD 107,525.00 - 158,125.00 per year

Applications Support Supervisor (IT Application Development Senior/Specialist)

Washington State Department of Transportation

Remote or Olympia, Washington • Today

Full-time

USD 99,300.00 - 133,608.00 per year

SAS Administrator

Precision System Design Inc.

Remote or Hybrid • Today

Easy Apply

Contract

DOE

Operations Support Director

Celestica International LP

Remote • Today

Full-time

USD 180,000.00 - 230,000.00 per year

Salesforce Administrator

Acosta

Remote or Jacksonville, Florida • Today

Full-time

USD 61,500.00 - 76,900.00 per year

Salesforce Administrator

Tunabear Consulting Services

Remote • 7d ago

Easy Apply

Contract

Depends on Experience

Administrative Supervisor

Prutech Solutions

Brooklyn, New York • Yesterday

Easy Apply

Contract

Salesforce Administrator

Axos Bank

Remote or San Diego, California • Today

Full-time

USD 80,000.00 per year

Talent Software Services, Inc

Job Details

Skills

Summary

Position Title: Senior Administrative Manager
Duration/End Date: 1 year
Possibility of Extension: Yes
Working Hours: 9am-5pm EST
Working Location: 151 West 42nd Street, New York - 4x a week in office, remote on Friday

Description

Located in the heart of New York, this position offers the opportunity to work in one of the world's most dynamic and vibrant cities. Enjoy the bustling energy of the city that never sleeps, with access to a wide range of cultural, dining, and entertainment options right at your doorstep.

Role Mandate

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

Team Structure

The selected candidate will be working in a collaborative environment and have exposure to multiple lines of business in the bank. This role does not require supervisory duties and reports to the admin team lead.

Role Responsibilities

Provides expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
Builds effective relationships with internal/external stakeholders.
Breaks down strategic problems, and analyzes data and information to provide insights and recommendations.
Gathers and formats data into regular and ad-hoc reports, and dashboards.
Leads the planning, coordinating, and implementing department events.
Provides administrative and operational support within a large, diverse team including one or more senior executives.
Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
Integrates information from multiple sources to enable more efficient processes, enhanced analysis, and/or streamlined reporting.
Provides input into the planning and implementation of administrative programs.
Coordinates and monitors budgets and reporting on results vs. budget.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing, and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building-related matters including incoming/outgoing staff and contractors, relocations, office planning, and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintains and tracks overtime, on-call claims, staff vacations, and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Focus may be on a business/group.
Thinks creatively and proposes new solutions.
Exercises judgment to identify, diagnose, and solve problems within given rules.
Works mostly independently.
Broader work or accountabilities may be assigned as needed.

Must Have Skills

Typically, 2-5 years of relevant experience in an administrative/professional support function.
Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
Verbal & written communication skills - In-depth.
Collaboration & team skills - In-depth.
Adaptability – in-depth.
Analytical and problem-solving skills - In-depth.
Influence skills - In-depth.
Advanced Outlook experience.

Nice to Have Skills

Banking/Financial Institution experience.
Education/certification in Office Admin/Support.

Interviews

Round 1: Over Teams with Manager.
Round 2: Over Teams with Manager and Co-Manager.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: talmn001
Position Id: 26-13951
Posted 9 hours ago

Company Info

About Talent Software Services, Inc

We pride ourselves in making sure that diversity in the workplace is at the forefront of our business. Our Founder, Dave Iacarella, is an Army Veteran who is committed to giving back to fellow Veterans. We are proud of our history of transitioning military Veterans into the workforce with companies that value their service. TALENT helps companies meet their veteran and diversity spend initiatives and requirements. We are committed to supporting veteran and diverse organizations.

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