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Accounting & Payroll Coordinator

Inabia Software & Consulting Inc.

Redmond, Washington • Today

Easy Apply

Contract

Depends on Experience

Job Details

Skills

Account Management
Accounting
Accounts Payable
Accounts Receivable
Attention To Detail
Billing
Bookkeeping
Business Administration
Business Operations
HR Management System
MSP
Onboarding
QuickBooks
Payroll
Payments
Purchase Orders
Finance
IT Consulting
Account Manager

Summary

About Inabia

Inabia Solutions & Consulting is an IT Consulting and Professional Services firm with more than 20 years of experience supporting clients with technology consulting, IT staffing, managed services, and project delivery.

We are seeking an Accounting & Operations Coordinator to support our day-to-day accounting, payroll, employee administration, and business operations. This is an ideal opportunity for someone with a strong accounting foundation and QuickBooks experience who wants to expand their experience into HR and business operations. If you've handled billing, timecards, or payroll at a staffing agency or professional services firm and have hands-on QuickBooks experience, your background is a strong fit for this role.

Key Responsibilities

Accounting & Billing

Maintain accurate financial records using QuickBooks Online.
Process Accounts Payable and Accounts Receivable.
Prepare customer invoices and record payments.
Perform bank and credit card reconciliations.
Assist with month-end accounting and financial reporting.
Review consultant timecards and support payroll processing.
Prepare invoices based on timecards, Statements of Work (SOWs), project milestones, and customer Purchase Orders.
Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.

Payroll, HR & Operations

Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
Coordinate onboarding and offboarding for new employees and consultants.
Maintain employee files and HR documentation.
Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
Support offer letters and other employment documentation.
Assist with vendor management, company records, software subscriptions, and employee equipment.
Provide administrative and operational support to management as needed.

Required Qualifications

1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
Hands-on experience with QuickBooks or QuickBooks Online.
Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
Working knowledge of Microsoft Excel.
Strong attention to detail and organizational skills.
Ability to handle confidential financial and employee information.
Willingness to support accounting, payroll, HR, and general business operations.

Preferred Qualifications

Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Experience with ADP Workforce Now or another payroll/HRIS platform.
Experience with payroll and employee onboarding.
Experience in IT consulting, staffing, or professional services.
Familiarity with consultant timecards, SOWs, Purchase Orders, and project-based billing.
Exposure to MSP/VMS platforms such as Beeline or SAP Fieldglass.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.

Dice Id: 10337997
Position Id: 9105557
Posted 14 hours ago

Fitment

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Contact the job poster

Adhunika Sharma

Recruiter @ Inabia Software & Consulting Inc.

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Accounts Payable
Accounts Receivable
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HR Management System
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Summary

About Inabia

Key Responsibilities

Accounting & Billing

Maintain accurate financial records using QuickBooks Online.
Process Accounts Payable and Accounts Receivable.
Prepare customer invoices and record payments.
Perform bank and credit card reconciliations.
Assist with month-end accounting and financial reporting.
Review consultant timecards and support payroll processing.
Prepare invoices based on timecards, Statements of Work (SOWs), project milestones, and customer Purchase Orders.
Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.

Payroll, HR & Operations

Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
Coordinate onboarding and offboarding for new employees and consultants.
Maintain employee files and HR documentation.
Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
Support offer letters and other employment documentation.
Assist with vendor management, company records, software subscriptions, and employee equipment.
Provide administrative and operational support to management as needed.

Required Qualifications

1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
Hands-on experience with QuickBooks or QuickBooks Online.
Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
Working knowledge of Microsoft Excel.
Strong attention to detail and organizational skills.
Ability to handle confidential financial and employee information.
Willingness to support accounting, payroll, HR, and general business operations.

Preferred Qualifications

Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field.
Experience with ADP Workforce Now or another payroll/HRIS platform.
Experience with payroll and employee onboarding.
Experience in IT consulting, staffing, or professional services.
Familiarity with consultant timecards, SOWs, Purchase Orders, and project-based billing.
Exposure to MSP/VMS platforms such as Beeline or SAP Fieldglass.

Dice Id: 10337997
Position Id: 9105557
Posted 14 hours ago

Fitment

Dice Job Match Score™

To see how well you match this job, please log in or create an account.

Once logged in, be sure to complete your profile to get the most accurate match score.

Contact the job poster

Adhunika Sharma

Recruiter @ Inabia Software & Consulting Inc.

View Profile

Create job alert

Never miss an opportunity! Create an alert based on the job you applied for.

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