Accounting & Payroll Coordinator

About Inabia

Inabia Solutions & Consulting is an IT Consulting and Professional Services firm with more than 20 years of experience supporting clients with technology consulting, IT staffing, managed services, and project delivery.

We are seeking an Accounting & Operations Coordinator to support our day-to-day accounting, payroll, employee administration, and business operations. This is an ideal opportunity for someone with a strong accounting foundation and QuickBooks experience who wants to expand their experience into HR and business operations. If you've handled billing, timecards, or payroll at a staffing agency or professional services firm and have hands-on QuickBooks experience, your background is a strong fit for this role.

Key Responsibilities

Accounting & Billing

• Maintain accurate financial records using QuickBooks Online.
• Process Accounts Payable and Accounts Receivable.
• Prepare customer invoices and record payments.
• Perform bank and credit card reconciliations.
• Assist with month-end accounting and financial reporting.
• Review consultant timecards and support payroll processing.
• Prepare invoices based on timecards, Statements of Work (SOWs), project milestones, and customer Purchase Orders.
• Assist with MSP/VMS billing platforms such as Beeline, SAP Fieldglass, VectorVMS, and Workday VNDLY.
• Work with Sales, Recruiting, and Account Management to resolve billing and payroll discrepancies.

Payroll, HR & Operations

• Assist with semi-monthly payroll and maintain employee information in ADP Workforce Now.
• Coordinate onboarding and offboarding for new employees and consultants.
• Maintain employee files and HR documentation.
• Assist with I-9/E-Verify, background checks, benefits enrollment, PTO, and employee changes.
• Support offer letters and other employment documentation.
• Assist with vendor management, company records, software subscriptions, and employee equipment.
• Provide administrative and operational support to management as needed.

Required Qualifications

• 1–3 years of experience in accounting, bookkeeping, payroll, or related business operations.
• Hands-on experience with QuickBooks or QuickBooks Online.
• Experience with Accounts Payable, Accounts Receivable, invoicing, and financial recordkeeping.
• Working knowledge of Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential financial and employee information.
• Willingness to support accounting, payroll, HR, and general business operations.

Preferred Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience with ADP Workforce Now or another payroll/HRIS platform.
• Experience with payroll and employee onboarding.
• Experience in IT consulting, staffing, or professional services.
• Familiarity with consultant timecards, SOWs, Purchase Orders, and project-based billing.
• Exposure to MSP/VMS platforms such as Beeline or SAP Fieldglass.