Job Description Program Coordinator, Government & Delivery
Job Title: Program Coordinator Government & Delivery
Priority: 1
Headcount: 1
Location: U.S. East Coast; Virginia strongly preferred
Job Type: Contract-to-Hire
Visa Requirements:
Reports To: CEO
Position Summary
The Program Coordinator Government & Delivery will support the successful coordination and delivery of BrightQuery s federal and commercial projects. This role will manage project meetings, documentation, action items, schedules, milestones, stakeholder communications, and deliverable tracking.
The ideal candidate will serve as a reliable point of contact for federal agency personnel, partners, subcontractors, and internal teams. This is a non-technical, non-compliance-focused role centered on organization, communication, follow-up, and ensuring projects remain on track.
Key Responsibilities
- Coordinate the meeting cadence for federal projects, including scheduling, agendas, meeting notes, decisions, and action-item tracking.
- Follow up with stakeholders on outstanding tasks and ensure action items are completed on time.
- Identify delayed or at-risk activities and escalate issues before they impact project delivery.
- Maintain project plans, milestone schedules, calendars, and status information.
- Serve as the day-to-day point of contact for government agency personnel, partners, and subcontractors.
- Prepare, format, organize, and track proposals, project deliverables, and supporting documentation.
- Monitor proposal and deliverable submission deadlines.
- Maintain and update past-performance documentation and related materials.
- Coordinate background checks, clearances, site access, and other government project onboarding requirements.
- Maintain organized project documentation, folders, file versions, and records of submitted materials.
- Support commercial projects through meeting coordination, correspondence, action tracking, and onboarding activities.
- Collaborate effectively with technical and engineering teams and understand project discussions sufficiently to support coordination.
- Ensure stakeholders have timely, accurate, and actionable project information.
Required Qualifications
- Mandatory: Demonstrated experience coordinating or supporting actual federal or state government projects/programs.
- Candidates must be able to clearly describe their experience with government program/project delivery.
- Commercial project experience alone, including work for companies that serve government clients, does not satisfy this requirement.
- 4+ years of project or program coordination experience, including government-sector experience.
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- Ability to pass an FBI background check.
- Excellent verbal and written communication skills.
- Strong interpersonal and relationship-building skills.
- Comfortable serving as the primary day-to-day contact for government stakeholders.
- Highly organized, proactive, and detail-oriented.
- Strong follow-up skills with the ability to drive open items to completion.
- Excellent documentation and organizational skills.
- Experience with Confluence, Jira, Google Workspace, and Microsoft Office.
Preferred Qualifications
- PMP certification.
- Existing FBI clearance.
- Experience working with NSF, NCSES, DOE, or DoD.
- Proposal or RFP coordination experience.
- Familiarity with SBIR/STTR or BAA processes.
- East Coast location, particularly Virginia.
- Experience supporting in-person government agency meetings.
- Sufficient technical literacy to understand engineering discussions without requiring extensive translation.
Ideal Candidate Profile
The ideal candidate is a Government/Federal Program Coordinator or Project Coordinator who has hands-on experience supporting government program delivery, communicates exceptionally well, stays ahead of deadlines, and is comfortable interacting directly with federal agency personnel.
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