Job Description Program Coordinator, Government & Delivery

Job Title: Program Coordinator Government & Delivery
Priority: 1
Headcount: 1
Location: U.S. East Coast; Virginia strongly preferred
Job Type: Contract-to-Hire
Visa Requirements:
Reports To: CEO

Position Summary

The Program Coordinator Government & Delivery will support the successful coordination and delivery of BrightQuery s federal and commercial projects. This role will manage project meetings, documentation, action items, schedules, milestones, stakeholder communications, and deliverable tracking.

The ideal candidate will serve as a reliable point of contact for federal agency personnel, partners, subcontractors, and internal teams. This is a non-technical, non-compliance-focused role centered on organization, communication, follow-up, and ensuring projects remain on track.

Key Responsibilities

• Coordinate the meeting cadence for federal projects, including scheduling, agendas, meeting notes, decisions, and action-item tracking.
• Follow up with stakeholders on outstanding tasks and ensure action items are completed on time.
• Identify delayed or at-risk activities and escalate issues before they impact project delivery.
• Maintain project plans, milestone schedules, calendars, and status information.
• Serve as the day-to-day point of contact for government agency personnel, partners, and subcontractors.
• Prepare, format, organize, and track proposals, project deliverables, and supporting documentation.
• Monitor proposal and deliverable submission deadlines.
• Maintain and update past-performance documentation and related materials.
• Coordinate background checks, clearances, site access, and other government project onboarding requirements.
• Maintain organized project documentation, folders, file versions, and records of submitted materials.
• Support commercial projects through meeting coordination, correspondence, action tracking, and onboarding activities.
• Collaborate effectively with technical and engineering teams and understand project discussions sufficiently to support coordination.
• Ensure stakeholders have timely, accurate, and actionable project information.

Required Qualifications

• Mandatory: Demonstrated experience coordinating or supporting actual federal or state government projects/programs.
• Candidates must be able to clearly describe their experience with government program/project delivery.
• Commercial project experience alone, including work for companies that serve government clients, does not satisfy this requirement.
• 4+ years of project or program coordination experience, including government-sector experience.
• .
• Ability to pass an FBI background check.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Comfortable serving as the primary day-to-day contact for government stakeholders.
• Highly organized, proactive, and detail-oriented.
• Strong follow-up skills with the ability to drive open items to completion.
• Excellent documentation and organizational skills.
• Experience with Confluence, Jira, Google Workspace, and Microsoft Office.

Preferred Qualifications

• PMP certification.
• Existing FBI clearance.
• Experience working with NSF, NCSES, DOE, or DoD.
• Proposal or RFP coordination experience.
• Familiarity with SBIR/STTR or BAA processes.
• East Coast location, particularly Virginia.
• Experience supporting in-person government agency meetings.
• Sufficient technical literacy to understand engineering discussions without requiring extensive translation.

Ideal Candidate Profile

The ideal candidate is a Government/Federal Program Coordinator or Project Coordinator who has hands-on experience supporting government program delivery, communicates exceptionally well, stays ahead of deadlines, and is comfortable interacting directly with federal agency personnel.