Job#: 3044210 Job Description: Location: 100% Remote
Description:Purpose and Scope The assignment is execution-focused with primary emphasis on contract modifications & administration, while also supporting adjacent phases including bid review support, onboarding, escalations, and renewal support. The objective is to improve cycle time, increase administrative accuracy, reduce backlog, and drive cost recovery through disciplined change order and contract administration support.
Key Responsibilities - Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
- Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
- Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
- Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
- Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
- Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
- Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
- Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
- Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
- Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
- Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.
Deliverables Deliverable
Description
Frequency
Change order processing
Create, update, track, and close assigned change orders in Procurement Gateway and related trackers.
Daily
Amendment creation
Prepare amendment drafts using approved templates and route for review where required.
Daily / as needed
Unit setup and management
Process assembly unit additions, support new unit creation workflow, and coordinate mnemonic mapping support.
Daily
Contract data management
Maintain current contract documents, versions, supporting attachments, and obligation trackers.
Ongoing
Contract health reporting
Provide reporting on backlog, cycle time, aged items, open obligations, expirations, and recovery actions.
Weekly
Cost recovery support
Research missed billables, pricing discrepancies, omitted charges, and support recovery documentation.
Weekly
Service Levels / SLAs Workflow Item
SLA
Add assembly units to existing contracts
1 business day
Subcontractor addition and approval
1 business day once claims are cleared
Retainage release processing
1 business day after required completion confirmations and lien period conditions are met
Initial triage of new change order requests
Within 1 business day of receipt
Draft amendment package turnaround for standard changes
Within 3 business days from complete request package
Weekly backlog review and aged item escalation
Once per week minimum
Assumptions and Dependencies- Client provides required system access, templates, approval paths, current contract documents, and stakeholder points of contact.
- Complete intake information is provided by the Business Unit and Vendor Management for requests requiring action.
- Strategic Sourcing and Legal provide timely decisions when commercial approvals or clause reviews are required.
- The contractor will not execute unauthorized commitments, negotiate non-delegated commercial terms, or approve deviations outside documented authority.
Required Qualifications - Bachelor's degree or equivalent experience.
- 3-5 years of professional experience
- Working knowledge and experience with engineering support systems and contract administration processes.
- Knowledge of basic contract law and contract negotiation principles.
- Demonstrated ability to perform cost analysis on engineering and construction related work orders and projects.
- Strong communication, documentation, stakeholder management, conflict resolution, and organizational skills.
Preferred Qualifications - General understanding of utility accounting practices and financial controls relevant to contract administration and cost recovery.
- Experience supporting network construction, line extension, engineering, OSP, ISP, EFI, COEI, DC Power, or similar telecom construction categories.
Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Everforth Apex uses a virtual recruiter as part of the application process. Click for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at
Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.
Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.
If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at or . Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.
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