Position Summary
The Sales Coordinator, as part of the Giving team, supports the organization's sponsorship and revenue efforts by identifying donor opportunities, fostering associations with donors and other partners, while assisting with corporate giving initiatives.
The Sales Coordinator will primarily coordinate prospect outreach, donor follow-ups, and fundraising logistics. Major donor solicitation, grant approval, and final partnership commitments will remain with senior staff.
This ideal candidate is relationship-oriented, highly organized, proactive, and passionate about making a positive difference in the community.
Essential Duties and Responsibilities
Donor Relations Support:
Assist with identifying and engaging prospective individual and business donors.
Support donor outreach through telephone calls, emails, meetings, correspondence, and networking activities.
Maintain accurate donor and prospect records in the organization's database or CRM system.
Manage donor acknowledgments, thank-you letters, recognition materials, and follow-up communications.
Assist with donor retention initiatives and campaigns designed to encourage continued giving.
Support the team in preparing donor reports, presentations, and fundraising materials.
Handle donor information with professionalism, discretion, and confidentiality.
Assist in planning process for fundraising events, including galas, benefit dinners, and other special events.
Coordinate sponsor participation, event registration, vendor communications and materials.
Support the solicitation and coordination of event sponsorships, donated items, auction packages, and other in-kind contributions.
Help ensure sponsors and donors receive appropriate recognition before, during, and after events.
Assist with post-event communications, donor appreciation, and event performance reporting.
Corporate Giving and Revenue Development:
Help identify potential grant and charitable giving opportunities and coordinate information gathering for submissions, as assigned.
Assist in tracking corporate contributions, partnership commitments, and fundraising progress.
Contribute ideas for new fundraising opportunities, sponsorship packages, and revenue-generating partnerships.
Sales Administration and Reporting
Maintain organized records of prospects, donor contacts, sponsorship proposals, commitments, and fundraising activities.
Prepare regular reports on outreach activity, sponsorship pipeline, donor engagement, and fundraising results.
Schedule requested meetings, maintain follow-up calendars, and coordinate communications with prospective and existing partners.
Assist with contribution tracking, invoicing, payment follow-up, and reconciliation in coordination with finance staff.
Ensure timely completion of administrative tasks and accurate documentation of fundraising activities.
Qualifications and Requirements
An associate or bachelor's degree in business, marketing, communications, public relations, or a related field is preferred.
One to two years of relevant experience in sales, fundraising, donor relations, sponsorship development, is preferred.
Exemplary verbal, interpersonal and presentation skills.
Strong attention to detail, and time management.
Proficiency in Microsoft Office, Google Workspace, spreadsheets, and CRM or donor management systems.
Ability to manage multiple projects, meet deadlines, and work both independently and as part of a team.
Willingness to attend occasional evening and weekend fundraising events, as required.
A genuine commitment to the organization's mission and community impact
Sponsorship prospecting and donor engagement
Professionalism, discretion, and ethical conduct
This position is required to be in office daily
