Senior Accounts Payable Specialist (High-Volume AP)
6-Month W2 Contract
Pay: $70.00 - $80.00/hr depending on experience
Location:Remote (U.S.)
Time Zone: Must be able to work Pacific Time (PST) business hours
Russell Tobin is partnering with a rapidly growing, industry-leading AI technology company to hire an experienced Senior Accounts Payable Specialist. This is an exciting opportunity to join a fast-paced finance organization supporting both U.S. and international operations while helping build scalable accounts payable processes.
If you thrive in high-volume environments, enjoy improving processes, and have experience supporting global AP operations, we''d love to hear from you.
Key Responsibilities
- Manage the end-to-end accounts payable process for U.S. and international vendors.
- Process a high volume of invoices (500-800+ invoices per month) while maintaining accuracy and meeting SLA deadlines.
- Review invoices for proper accounting treatment, GL coding, sales tax/VAT compliance, and purchase order matching.
- Monitor the AP inbox to ensure invoices are routed appropriately and vendor inquiries are resolved promptly.
- Partner closely with Legal, Procurement, IT, Tax, Accounting, and Finance teams to resolve invoice and payment issues.
- Review vendor statements, reconcile discrepancies, and follow up to ensure timely payments.
- Maintain strong internal controls and ensure compliance with company policies and accounting procedures.
- Identify opportunities to improve and automate AP workflows while helping scale finance operations.
- Document processes, recommend best practices, and support continuous process improvement initiatives.
- Assist with reporting, special projects, and other ad hoc finance initiatives.
Required Qualifications
- 7+ years of Accounts Payable experience, including processing invoices in both the U.S. and at least one international market.
- Recent experience processing high invoice volumes (500-800+ invoices per month) is required.
- Experience working in a rapid-growth technology company with evolving processes.
- Demonstrated ability to improve and scale AP operations.
- Strong understanding of invoice processing, purchase order matching, GL coding, accruals, and tax considerations.
- Excellent organizational skills with exceptional attention to detail.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Experience handling confidential financial information.
- Strong communication and customer service skills with the ability to collaborate across multiple business functions.
Preferred Qualifications
- Accounting degree or professional accounting background.
- Experience with Workday and Zip HQ.
- Experience using AP automation technologies, including OCR, RPA, and electronic invoicing solutions.
- Experience coding cloud, infrastructure, networking, hardware, or data center invoices, including:
- General Ledger coding
- Cost center allocations
- Accruals
- Experience leveraging AI tools to improve finance or AP workflows.
- Proficiency with Google Workspace and Microsoft Office.
What We''re Looking For
- Self-starter who is comfortable working with ambiguity.
- Strong process improvement mindset.
- Team player with excellent cross-functional collaboration skills.
- Someone who enjoys building scalable processes in a rapidly growing organization.
- Passion for operational excellence and continuous improvement.
Apply today to join an innovative technology company where you''ll play a key role in supporting and scaling global finance operations.
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Equal Employment OpportunityRussell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance EmploymentRussell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
AccommodationsWe are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
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