Accounts Payable Specialist

Job Description:

Our client is seeking Accounts Payable Specialist to join their team. The Accounts Payable Specialist will be a key member of the AP team as the candidate will be responsible for numerous AP tasks including, but not limited to, payments, payment research, invoice entry, invoice issues and Concur updates. The Specialist will work closely with AP and internal business partners to ensure invoices are followed-up on and paid timely – especially for escalations/rush payments. The AP Specialist will also work closely with the Cash Accounting team to address and resolve any payment failures. He/she will share a partnership with other AP team members to drive an initiative to move completely to electronic payment methods only. 

One additional area of support the AP Specialist will assist with is the P-Card program. The team member will be responsible for reviewing all transactions to ensure they are compliant with policy and have the appropriate approval and documentation. He/She will work with Accounting and/or internal business partner to address and resolve any issues. 

The successful candidate will be a respected individual contributor that internal and external business partners will have confidence with on quality, respect, and timeliness in their partnership. Company has grown rapidly over the past few years, so the candidate will be able to adapt to a quick moving environment. However, they will bring a sense of calm and knowledge to help stabilize processes and drive for improvements. 

Responsibilities:

• Partner with other AP Specialists to perform payment runs for the AP team, research and address any issues or inquiries around payments 
• Complete the full End-to-End process of invoicing handling, processing, and payments, as well as respond to and resolve any inquiries  
• Follow a fraud prevention process when calling all suppliers to confirm banking details additions or changes 
• Be accountable for obtaining and saving all appropriate documentation during the payment management process to ensure we are SOX compliant 
• Work independently on an initiative to eliminate suppliers from being paid with physical checks, and instead move them to some form of electronic payment 
• Partner with other AP Specialists to manage P-Card transaction audits and inquiries ensuring both are completed timely and with accuracy 
• Participate in projects that involve integrations or testing that improve payment and invoicing processes 
• Assist leadership in finding efficiencies in our processes while upholding the quality in our controls and standards 
• As efficiencies are gained, additional responsibilities could be assigned, or a need may arise to assist in research of escalated situations 

Qualifications:

• 2-4 years of Accounts Payable, Procurement, or experience in advance knowledge of B2B banking transactions 
• Knowledge of either Oracle EBS or Oracle Cloud (Cloud Preferred) AP Subledger is preferred 
• Knowledge of Great Plain ERP is preferred but not required 
• 2+ years of experience in auditing P-Cards or corporate credit card transactions 
• Proficiency in Microsoft Office with strong working knowledge Excel functions 
• Above average analytical thinking and communication skills to convey information effectively 
• Flexibility in responding to unanticipated situations 
• A proven ability to build strong business relationships beyond the finance team 
• Ability to manage multiple tasks with strict deadlines in a fast-paced environment 

Salary/Rate: $22-$25/HR (depends on experience level). This is a contract position with candidates expected to work 40 hours/ week.