TITLE: Executive Assistant (Senior Governance Specialist)
LOCATION: Remote - CST/EST – may have some travel - US Passport
ANTICIPATED DURATION: Contract to hire
Responsibilities:
- Support the Board of Trustees Committees by participating in program meetings and collaborating with staff and support teams to meet duties.
- Compose, edit, and review correspondence, reports, and meeting documents according to policies and style guides.
- Post documents on the company website.
- Manage and control meeting schedules, monitor action items, and report progress to program leadership.
- Package and post meeting agendas, minutes, and related documents to internal and external sites, ensuring accuracy and updating regularly.
- Oversee the scheduling, organizing, and operation of meetings and events, including logistics and materials management.
- Support the Governance Division by developing agendas, materials, and background packages.
- Attend and support meetings, technical conferences, and related activities, handling logistics such as catering, registration, and note-taking.
- Coordinate communication and operational activities for senior staff, including calendar management and travel arrangements.
- Maintain confidentiality of sensitive information and files.
- Assist with projects and provide backup support for team members as needed.
Requirements:
- Minimum of 7+ years’ experience supporting C-Level Executives or program coordination roles.
- Ability to work independently and make decisions autonomously.
- Strong organizational skills and the ability to manage multiple projects and deadlines.
- Detail-oriented with excellent written and verbal communication skills.
- Excellent skills using Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat, including the use of advanced formatting with Word and Acrobat, and the ability to set up and edit PowerPoint presentations.
- Ability to create, compose, and edit written materials for correct content, grammar, spelling, and punctuation.
- Intermediate proficiency with SharePoint and basic web page updates.
- Bachelor's Degree preferred or equivalent experience in a relevant discipline.
Preferred Experience:
- Experience working remotely and ability to travel to office for a meeting if needed.
- Demonstrated ability to think creatively and recommend process improvements.
- Strong interpersonal skills and ability to work well across all organizational levels.
Other:
· Background check will be conducted prior to employment.
· In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
· Travel necessary: Passport required for North American travel.
· Job is remote with required travel as needed both U.S. and Canada.
The compensation range for this position is $65-75K
(dependent on factors including but not limited to client requirements, experience, statutory considerations, and location).
*Note: Disclosure as required by the Equal Pay for Equal Work Act (CO), NYC Pay Transparency Law, and sb5761 (WA)
Synergis is proud to be an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, ethnicity, national origin, religion, age, gender, gender identity, political affiliation, sexual orientation, marital status, disability, military/veteran status, or any other status protected by applicable law.
For consideration, please forward your resume to
If you require assistance or an accommodation in the application or employment process, please contact us at
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the requirements of applicable state and local laws, including but not limited to, the San Francisco Fair Chance Ordinance, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Synergis is a workforce solutions partner serving thousands of businesses and job seekers nationwide. Our digital world has accelerated the need for businesses to build IT ecosystems that enable growth and innovation along with enhancing the Total Experience (TX). Synergis partners with our clients at the intersection of talent and transformation to scale their balanced teams of tech, digital and creative professionals. Learn more about Synergis at ww.synergishr.com.
