We are looking for Senior Administrative Business Partner - Hybrid for our client in South San Francisco CA
Job Title: Senior Administrative Business Partner
Job Location: South San Francisco CA
Job Type: Contract
Job Overview:
Pay Range: $33.04hr - $38.04hr
Requirement/Must Have:
- Minimum of 7+ years of experience.
- Significant experience providing executive administrative support to senior leaders.
- Demonstrated ability to manage multiple competing priorities with exceptional attention to detail.
- Experience coordinating complex calendars, travel, meetings, and events.
- Strong verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency with Google Workspace, Microsoft Office, Zoom, and other collaboration tools.
- Experience supporting cross-functional teams in a dynamic environment.
Responsibilities:
- Provide high-level administrative and operational support to leaders of the Cell Therapy Center of Excellence (CoE) and the Autonomous Labs Accelerator.
- Enable executive effectiveness through exceptional calendar management, meeting coordination, communications, travel planning, and operational execution.
- Manage complex executive calendars, priorities, and scheduling across multiple time zones.
- Coordinate domestic and international travel, including detailed itineraries and real-time travel support.
- Prepare executives for meetings by coordinating agendas, briefing materials, presentations, and follow-up actions.
- Screen and prioritize meeting requests and serve as the primary point of contact for executive communications.
- Draft, edit, and format presentations, correspondence, reports, and other executive materials.
- Process expense reports, purchase requests, invoices, and other executive administrative transactions.
- Coordinate recurring leadership meetings, team meetings, workshops, offsites, and organizational events.
- Support onboarding of new team members by coordinating schedules, resources, training, and team integration activities.
- Maintain shared team resources, distribution lists, documentation, and collaboration sites.
- Coordinate logistics for cross-functional meetings involving internal teams and external collaborators.
- Partner with Finance, P&C, Communications, Procurement, and other business functions to support program operations.
- Coordinate vendor engagement activities, purchase orders, statements of work, contracts, and invoice processing.
- Support laboratory and office operational logistics, including space planning, equipment moves, and coordination with site services.
- Identify opportunities to improve administrative processes and adopt new tools that increase team efficiency, including utilizing AI tools.
- Manage large lab moves (over 8,500 sqft) including equipment, materials, and coordination with various site services and lab space management teams.
Nice to Have:
- Experience supporting senior leaders within biotechnology, healthcare, or a global matrix organization.
- Ability to prioritize and manage support for multiple executives at once.
- Familiarity with procurement, contracts, and financial administrative processes.
- Experience using digital productivity or AI-enabled tools to improve administrative workflows.
Skills:
- Executive Support.
- Calendar Management.
- Travel Coordination.
- Meeting Planning.
- Google Workspace.
- Microsoft Office.
- Zoom.
- Project Coordination.
- Vendor Management.
- Expense Reporting.
- AI Productivity Tools.
- Lab Operational Logistics.
Qualification And Education:
- Exceptional organization and time management.
- Initiative and proactive problem solving.
- Executive presence and professionalism.
- Strong customer service orientation.
- Relationship building and collaboration.
- Adaptability and flexibility.
- Sound judgment and discretion.
- Continuous improvement mindset.
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Benefits
Our Benefits Include:
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Health Savings Account (HSA)
- Disability Insurance (Short-Term and Long-Term)
- Life and AD&D Insurance
- Paid Sick Leave (where required by applicable state or local law)
- Supplemental Insurance Plans
- Identity Theft Protection
- Pet Insurance
- Employee Wellness Programs
- Employee Assistance Program (EAP)
- Career Growth and Professional Development Opportunities
Disclaimer: Benefits eligibility, accrual rates, and usage limits may vary based on employment status, length of service, and work location. Paid Sick Leave is provided in strict accordance with applicable state and municipal mandates. Cynet Systems Inc. reserves the right to modify, amend, or terminate any benefit plans at any time in accordance with applicable laws.
About Cynet Systems
Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading technology staffing and workforce solutions company serving Fortune 500 companies, government agencies, and enterprise organizations across the United States and Canada. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
As a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. Our organization is certified to ISO 9001, ISO 14001, ISO 27001, and SOC 2 Type II standards, reflecting our commitment to quality, security, operational excellence, and customer success.
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