Senior Administrative Business Partner

We are looking for Senior Administrative Business Partner - Hybrid for our client in South San Francisco CA

Job Title: Senior Administrative Business Partner

Job Location: South San Francisco CA

Job Type: Contract

Job Overview:

Pay Range: $33.04hr - $38.04hr

Requirement/Must Have:

• Minimum of 7+ years of experience.
• Significant experience providing executive administrative support to senior leaders.
• Demonstrated ability to manage multiple competing priorities with exceptional attention to detail.
• Experience coordinating complex calendars, travel, meetings, and events.
• Strong verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Google Workspace, Microsoft Office, Zoom, and other collaboration tools.
• Experience supporting cross-functional teams in a dynamic environment.

Responsibilities:

• Provide high-level administrative and operational support to leaders of the Cell Therapy Center of Excellence (CoE) and the Autonomous Labs Accelerator.
• Enable executive effectiveness through exceptional calendar management, meeting coordination, communications, travel planning, and operational execution.
• Manage complex executive calendars, priorities, and scheduling across multiple time zones.
• Coordinate domestic and international travel, including detailed itineraries and real-time travel support.
• Prepare executives for meetings by coordinating agendas, briefing materials, presentations, and follow-up actions.
• Screen and prioritize meeting requests and serve as the primary point of contact for executive communications.
• Draft, edit, and format presentations, correspondence, reports, and other executive materials.
• Process expense reports, purchase requests, invoices, and other executive administrative transactions.
• Coordinate recurring leadership meetings, team meetings, workshops, offsites, and organizational events.
• Support onboarding of new team members by coordinating schedules, resources, training, and team integration activities.
• Maintain shared team resources, distribution lists, documentation, and collaboration sites.
• Coordinate logistics for cross-functional meetings involving internal teams and external collaborators.
• Partner with Finance, P&C, Communications, Procurement, and other business functions to support program operations.
• Coordinate vendor engagement activities, purchase orders, statements of work, contracts, and invoice processing.
• Support laboratory and office operational logistics, including space planning, equipment moves, and coordination with site services.
• Identify opportunities to improve administrative processes and adopt new tools that increase team efficiency, including utilizing AI tools.
• Manage large lab moves (over 8,500 sqft) including equipment, materials, and coordination with various site services and lab space management teams.

Nice to Have:

• Experience supporting senior leaders within biotechnology, healthcare, or a global matrix organization.
• Ability to prioritize and manage support for multiple executives at once.
• Familiarity with procurement, contracts, and financial administrative processes.
• Experience using digital productivity or AI-enabled tools to improve administrative workflows.

Skills:

• Executive Support.
• Calendar Management.
• Travel Coordination.
• Meeting Planning.
• Google Workspace.
• Microsoft Office.
• Zoom.
• Project Coordination.
• Vendor Management.
• Expense Reporting.
• AI Productivity Tools.
• Lab Operational Logistics.

Qualification And Education:

• Exceptional organization and time management.
• Initiative and proactive problem solving.
• Executive presence and professionalism.
• Strong customer service orientation.
• Relationship building and collaboration.
• Adaptability and flexibility.
• Sound judgment and discretion.
• Continuous improvement mindset.

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• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan
• Health Savings Account (HSA)
• Disability Insurance (Short-Term and Long-Term)
• Life and AD&D Insurance
• Paid Sick Leave (where required by applicable state or local law)
• Supplemental Insurance Plans
• Identity Theft Protection
• Pet Insurance
• Employee Wellness Programs
• Employee Assistance Program (EAP)
• Career Growth and Professional Development Opportunities