One of SGA's premier management consulting clients is looking for an
Events/Conference Room Coordinator for a contract position. You will provide responsive, high-quality administrative assistance with a variety of office services tasks with direct responsibility for front desk supporting the conference center, event planning, room booking, supplies and facilities. This requires working closely with the Office Services Team managing the front desk, ordering catering for client meetings, managing our conference center rooms, handling incoming calls, greeting & checking in visitors, booking client rooms, assisting with team/partner offices bookings, and appropriately directing incoming ad-hoc requests to other colleagues as necessary.
Skills: Your major responsibilities include maintaining the client conference room schedule through our Converge room booking system - and coordinating catering/AV equipment needs; handling catering services for office (e.g., office/client meetings, office functions); and cultivating vendor relationships, and reconciling billing for catering vendors. This includes setting up AV for client and internal meeting using our in-house AV system.
You'll have the opportunity to work closely with the office services team on back-up support including: providing responsive, high quality duplicating services as necessary for both small and large client & internal meetings; assisting with mail/UPS deliveries; conducting office sweeps and assist with conference room set up/breakdown; providing seamless backup support for all other Office Services positions as necessary; and working with the team on multiple aspects of facilities including operating equipment and assisting with office moves.
You may also partake in special projects or need to run miscellaneous errands as assigned by Manager.
Education: - University degree preferred
- 2-4 years in a related position in a corporate or professional environment would be an advantage
- Ability to perform multiple tasks effectively with minimal supervision
- Hotel and hospitality experience a plus
- 1 -2 years event planning in a professional environment would be an advantage
- Ability to learn and set up in-house AV meetings including Zoom meetings for clients and internal colleagues
- Strong interpersonal skills
- Strong oral and written communication skills
- Willingness to take initiative and rapidly problem solve issues as they arise
- Possess high quality standards, a commitment to completing the task within the deadline, and the ability to work under pressure
- Ability to move equipment and furniture for room/event set-ups
- Technical knowledge of office machines and equipment
This position requires a 100% in office support model and does not work from home. SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company to request an accommodation or assistance regarding our policy.
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