Title: Event Operations & Finance Specialist (Only W2, No C2C)
Duration: 6 Months
Location: Remote- USA
Duties:
Client is seeking a detail-oriented, resourceful, and highly organized Events Operations & Finance Specialist to join our dynamic team. In this role, you'll support the operational engine behind world-class events at the intersection of technology and storytelling. You'll work across teams to manage large-scale budgets, help shape executive-facing narratives with data, and ensure that every event big or small runs smoothly.
This is a fast-paced, evolving role where adaptability and a proactive mindset are key. You'll play a critical role in not only delivering standout experiences but also helping shape the future of how we bring our brand to life through events.
Skills:
Budget Development: Collaborate with department heads and budget owners to develop comprehensive annual budgets based on organizational objectives and financial forecasts.
Forecasting: Utilize historical data and future projections to forecast budget needs and assist in long-term financial planning. Ensure accurate and up-to-date forecast information in budget management systems.
Budget Monitoring: Track and monitor budget performance against actual expenditures regularly, identifying variances and recommending corrective actions, as necessary.
Purchasing: Create purchase requests and collaborate with buyers and procurement to ensure a swift turnaround for Purchase Order creation.
Expense Management: Manage the PO Accrual process and support the budget owner by approving invoices and reconciling actuals. Support budget transfers between teams and credit card processing transactions.
Vendor Management: Drive quarterly vendor reviews & list maintenance, facilitate engagement with Strategic Sourcing, submit requests for new vendors, and drive vendor governance.
Reporting: Share timely and accurate financial reports, summaries, and presentations for management highlighting key insights and recommendations.
Process Improvement: Identify opportunities to streamline budget processes, enhance efficiency, and implement best practices to optimize resource utilization.
Stakeholder Communication: Collaborate with stakeholders across departments to provide financial guidance, support decision-making, and facilitate budget-related discussions.
Training and Support: Provide guidance and training to departmental staff on budgeting procedures, tools, and compliance requirements.
Education:
Bachelor's degree in finance, Accounting, Business Administration, or related field.
Required:
7+ years of proven experience working in budgeting, financial analysis, or a procurement/sourcing role, preferably in Events focused environment.
Excellent analytical skills with the ability to interpret complex financial data and draw actionable insights.
Solid understanding of accounting principles, financial regulations, and compliance standards.
Exceptional attention to detail and accuracy, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and present financial information to diverse audiences.
Demonstrated ability to exercise discretion and maintain confidentiality with sensitive financial information.
High proficiency with Microsoft Excel and Microsoft PowerPoint or equivalent applications
Preferred Skills:
Experience managing event budgets to ensure effective budget allocation for marketing initiatives.
Experience with financial planning and analysis (FP&A) processes and tools.
Knowledge of industry-specific budgeting practices and trends.
Proficiency in Microsoft Excel, with expertise in creating and managing complex formulas (e.g., VLOOKUP, INDEX-MATCH, IF statements).
Experience in building and customizing PivotTables and Pivot Charts for data analysis and reporting.
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