Documents Control Specialist (Construction Industry)

Objective

• To collect, maintain, track, and distribute all documents necessary to ensure that all users have the latest revision of appropriate documentation during all phases of the design, fabrication, and installation process.
• Manage the flow of documentation within the organization and oversee document lifecycle from inception to archival.
• Develops and maintains a comprehensive filing system and computer database for all documents to be retained in the document control center.
• Daily interaction with design team, shop fabrication team, on-site installation team and project management to ensure all document control requirements are met.
• Timely distribution of latest revision documentation to all appropriate users to ensure that obsolete documentation is removed from distribution.
• Perform administrative duties to generate, organize and file documents and all files as necessary.
• Review and update document control workflow standard operating procedures.
• Contribute to the development of department policies including documentation, storage, and organization policies.
• Ensure proper organization, distribution, and security of paper and electronic documents.
• Update progress trackers to reflect latest design and document status.
• Managing the lifecycle of submittals and queries from the shop and field are answered by designers.
• Proficient AutoCAD skills and interpreting technical drawings.

Qualifications / Experience / Skills and Attributes

• Minimum of High School Diploma/GED with comparable work experience.
• Minimum of 3 years experience.
• Proficiency in general computer and documentation processes.
• Possessing high attention to detail and being very well organized.
• Possessing good written and oral communication skills.
• Strong interpersonal and personal skills including an ability to adapt to constant change or sense of
• urgency and ability to multitask while communicating and prioritizing effectively.

Preferred:

• Experience in an engineering, construction, or technical office acting in a Document Control position.
• Familiarity with Procore software, AutoCAD, Autodesk docs, Autodesk Navisworks
• Ability to understand general design drawings.

Work Schedule / Conditions:

• The work environment for this position is primarily indoors in an office setting.
• However, the role occasionally requires work in a shop environment with exposure to moving mechanical parts, loud noise, and airborne particles, and in outdoor field conditions with exposure to various weather elements.

Hours: 8am 5pm (MON-FRI with Saturdays as needed)