Project/Program Manager

Aptask Global Workforce (AGW) is seeking a Project/Program Manager for a 12 month contract position with our client located in Foster City, CA. This position is fully onsite and can pay up to $73.48/hr depending on experience.

Summary:
The Project/Program Manager will provide high-level operational, financial, and project management support across the U.S. Customer Engagement Operations (CEOps) function. This role manages end-to-end workflow execution for speaker programs, advisory boards, vendor contracting, purchase orders, accruals, cross-functional coordination, and compliance-aligned operational processes. This contractor will act as a key liaison between CE Ops, Compliance, FP&A, Procurement, IT, and external partners. The ideal candidate is highly organized, process-oriented, detail-driven, and comfortable navigating complex enterprise systems.

Key Responsibilities:
Financial & Contracting Operations

• Manage CE Ops financial processes, including: monthly accruals, monthly finance reporting, and tracking vendor invoices and purchase order (PO) status.
• Partner with FP&A on financial submissions.
• Submit Work Orders (WO) and Change Orders (CO) via CPAF (Commercial Project Approval Form) system.
• Review and approve PO requests; ensure accuracy of GL codes, WBS codes, and cost centers.
• Work closely with Procurement to secure PENs for engagements.
• Track PO lifecycle, initiate manual PO closures via SPARC when required.
• Coordinate with IT for vendor data security assessments (PIAs, ITSAs).

Speaker Program & Venue Review Operations

• Manage the end-to-end Venue Review process for Speaker Programs, including: reviewing and triaging new venue submissions, applying compliance and business rule criteria, and updating the Approved and Do-Not-Use venue lists.
• Utilize pre-defined communication templates to send venue approval/denial notifications to field teams.
• Partner with Compliance to maintain business rule alignment.
• Recommend improvements to streamline venue review workflows.

Advisory Board & Consulting Operations Support

• Support HCP contracting workflows (process management and contract execution steps).
• Manage advisory board financial reporting and accrual email submissions to FP&A.
• Maintain trackers for Advisory Board and Consulting engagement financials.

Cross-Functional Coordination

• Serve as a liaison between CE Ops, Contracts, Procurement, IT Security, FP&A, and extended commercial operations teams.
• Collaborate with IT Security to obtain up-to-date ITSAs for vendors.
• Communicate with external partners for program updates (venue changes, data sharing requirements, etc.).
• Ensure compliance across all CE Ops operational workflows.

System & Tool Management

• Systems used include: CPAF, SAP ERP, Smartsheet, Centris, SPARC, and SharePoint.

Qualifications:
Required

• 6+ years of project or program management experience, preferably in commercial operations, medical operations, or compliance-heavy environments.
• Strong experience with finance operations: POs, accruals, vendor management, contracting workflows.
• Ability to manage multiple concurrent workflows in a fast-paced, highly cross-functional environment.
• Exceptional attention to detail and documentation.
• Strong communication skills; ability to write clear, professional, compliance-ready communications.
• Proficiency in Smartsheet, SAP or similar ERP systems, and enterprise workflow tools.
• Only candidates available and ready to work directly as Aptask Global Workforce (AGW) employees will be considered for this position.

Preferred

• Background working in pharmaceutical/biotech organizations.
• Familiarity with speaker programs, HCP contracting, and compliance-driven processes.
• Experience with IQVIA-driven reporting or field engagement data.
• Understanding of data privacy/security assessment processes (PIAs, ITSAs).

If you have the described qualifications and are interested in this exciting opportunity, apply today!

Aptask Global Workforce (AGW)
ApTask Global Workforce (AGW) is a certified Minority and Veteran workforce solutions company. AGW delivers operational, clinical, lab and professional talent with a strong focus on healthcare and life sciences. The company supports clients with reliable staffing, program expertise and a commitment to quality, speed and consistent delivery.

Benefits of working with ApTask Global Workforce include:

• Medical
• Dental
• Vision
• Sick Pay (for applicable states/municipalities)

Our team stays close to the process and is here to guide you every step of the way. To learn more, please visit our website .

ApTask Global Workforce is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.