Job#: 3013381
Job Description:
We are seeking a highly organized and strategically-minded Media Business Operations on a contract basis to establish and enforce the organizational and communication rhythms of our global media team. This role serves as the central operational hub, ensuring the flawless execution of all non-technical business processes, including financial governance, legal compliance coordination, and workflow management. This individual will be an indispensable partner to Media Leadership, focused on driving the highest levels of operational excellence and efficiency across all planning and review cycles. Key Responsibilities 1. Operational Business Rhythms & Cadence Process Design & Documentation: Establish, document, and manage the end-to-end lifecycle for critical business rhythms, including annual and quarterly media planning, creative briefing processes, weekly campaign status meetings, and executive media reviews. Business Rhythm Management: Own the master operational calendar and manage dependencies across internal marketing teams, external agencies, and regional stakeholders to ensure timely delivery of all assets and approvals. Cross-Functional Communication: Prepare and synthesize complex operational reports, financial summaries, and strategic updates for the VP and C-Suite, ensuring clarity and conciseness. 2. Workflow Governance and Tooling Asana Subject Matter Expert: Design, implement, and maintain standardized campaign and project management workflows and templates specifically within Asana. Drive organization-wide adoption and best practices for project initiation, tracking, and closure. Process Optimization: Identify bottlenecks in existing workflows (e.g., media planning, media approval cycles) and implement scalable solutions to reduce friction and improve time-to-market. Centralized Resource Management: Oversee the centralization and organization of all media-related documentation, including contracts, planning templates, and final reports, ensuring easy access and version control. 3. Financial and Legal Oversight Financial Governance: Act as the liaison with the Finance department, overseeing the accurate and timely management of the budget lifecycle, including forecasting, PO creation, invoice processing, and financial reconciliation with agencies. Compliance Coordination: Partner with Legal and Procurement teams to manage vendor contracts, ensure proper media disclosure, and verify that all media activity aligns with evolving corporate and regulatory compliance standards. Risk Mitigation: Proactively identify and communicate operational risks related to budget, timing, or legal adherence, developing and tracking mitigation plans. 4. Strategic Enablement & Team Capacity Measurement & Reporting Standardization: Partner with Analytics and Data Science teams to standardize key performance indicators (KPIs) and reporting templates, ensuring consistent measurement and reliable insights across all campaigns and channels. Onboarding & Training: Develop and maintain a centralized operations manual and lead the formal operational onboarding of new internal hires and agency partners to ensure immediate adherence to established processes and tooling. Change Management: Champion change initiatives and clearly communicate the rationale and benefits of new operational processes to secure buy-in across diverse, cross-functional teams. Required Qualifications 8+ years of experience in Program Management, Chief of Staff, or Central Operations roles within a high-growth B2B marketing or media environment. Media experience is a must. Deep, demonstrated expertise in Asana, specifically in designing complex project workflows, setting up reporting dashboards, and driving team-wide adoption. Exceptional project management skills and a proven track record of managing multiple, complex projects concurrently under strict deadlines. Superior written and verbal communication skills, with the ability to articulate strategy and process clearly to both junior team members and executive leadership. Proven ability to influence cross-functional stakeholders (Finance, Legal, Sourcing, Compliance) without direct authority. Expert-level command of financial tracking, budget reconciliation, and procurement processes within a large organization. What Makes You a Strong Contract Candidate You possess the emotional intelligence to navigate complex organizational politics and drive consensus on new processes. You can rapidly understand a complex operational environment and immediately prioritize high-impact projects. You are dedicated to operational excellence and have a portfolio of examples showing how you have streamlined business functions. Demonstrated experience leveraging AI or ML insights for process optimization, risk mitigation, or data synthesis. Proficiency with modern data visualization/reporting tools (e.g., Tableau, Looker, Power BI) to facilitate better tracking of operational efficiencies. Contract: Media Business Operations Overview Key Responsibilities 1. Operational Business Rhythms & Cadence 2. Workflow Governance and Tooling 3. Financial and Legal Oversight 4. Strategic Enablement & Team Capacity Required Qualifications What Makes You a Strong Contract Candidate
EEO Employer
Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or .
Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.
Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.
Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.
- Dice Id: apexsan
- Position Id: BHJOB2374_3013381
- Posted 19 hours ago
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