Workflow Management Specialist - 26163

Requisition Number: 26163

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Anticipated Salary Range: $64,144.00 - $91,634.00

Security Clearance: Secret

Level of Experience: Entry Level

This opportunity resides with Uncrewed Systems (UxS) , a business group within HII's Mission Technologies division. Uncrewed Systems comprises unmanned underwater vehicles (UUVs), unmanned surface vehicles (USVs) and autonomy software.

HII creates advanced unmanned solutions for defense, marine research and commercial applications. Serving customers in more than 30 countries, HII provides design, autonomy, manufacturing, testing, operations and sustainment of unmanned systems, including unmanned underwater vehicles (UUVs) and unmanned surface vessels (USVs).

Meet HII's Mission Technologies Division
Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense - the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that's right for you. Apply today. We look forward to meeting you.

To learn more about Mission Technologies, click here for a short video:

Come Join HII! Where Hard Stuff is Done Right!

We are seeking a detail-oriented Workflow Management Specialist to support our technical team across multiple business functions. This position will play a critical role in optimizing operational efficiency through documentation management, project coordination, and technical reporting support. The ideal candidate will demonstrate strong organizational capabilities and proficiency with enterprise software tools while working collaboratively with engineering technical leads.

As a Workflow Management Specialist, you will serve as a critical liaison between technical teams and project stakeholders, ensuring seamless operational execution across multiple initiatives. Your day-to-day activities will involve managing complex documentation workflows, coordinating project schedules, and maintaining organized systems that enable our engineering teams to focus on technical excellence. You will leverage the Microsoft Product Suite and Atlassian platforms to create dashboards, track action items, and support development of comprehensive briefing materials that communicate project status to leadership. Additionally, you will contribute to business development efforts by supporting proposal creation and project estimate development. This role requires a proactive individual who can balance multiple priorities while maintaining meticulous attention to detail in configuration management, technical documentation, and workflow optimization initiatives.

What you will be doing...

Analyzes business and technical processes to formulate and develop new and modified business information processing systems, such as production and inventory control systems, financial tracking systems, marketing and human resources systems. Represents the business unit to define requirements and business cases for the technology developments. Coordinates with business and technology teams, ascertaining system requirements, such as program functions, output requirements, input data acquisition, and system techniques and controls. Requires knowledge of e-commerce tools, computer system capabilities, business processes, and work flow. Additional job responsibilities include:

- Perform advanced activities within the Microsoft Product Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint, to support team collaboration and documentation needs
- Administer and support Jira platform activities including dashboard creation, filter development, workflow configuration and management, and development of user guidance documentation
- Provide operational and programmatic support including documentation review and analysis, briefing preparation, action item tracking, schedule coordination between team members, and failure/issue tracking management
- Provide assistance in the development and maintenance of project plans, schedules, and action item tracking systems for engineering technical leads
- Support the preparation of project briefings in Microsoft PowerPoint and develop information papers in Microsoft Word for internal and external stakeholders
- Assist in the development of project estimates and cost analysis documentation in support of proposal creation and business development activities
- Support process documentation initiatives and contribute to workflow improvement efforts across various business functions
- Maintain configuration management product awareness, including documentation control, version discipline, storage protocols, and archive management
- Edit, format, and support the development of technical reports under the direction of technical leads, ensuring accuracy and compliance with established standards
- Contribute to reporting activities and maintain organized documentation repositories to support project deliverables

What we are looking for...

• 3 years relevant experience with Bachelors in related field; 1 year relevant experience with Masters in related field; or High School Diploma or equivalent and 7 years relevant experience.
• Must be located in commuting distance to Pocasset, Mass
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Experience with Jira and Confluence administration including dashboard creation, filter configuration, and workflow development and management, and knowledge base documentation

Bonus Points for...

• Experience with Excel activities (macro generation, pivot table usage, data visualization)
• Proven ability to provide operational and programmatic support in a technical environment
• Experience with documentation review, analysis, and control processes
• Strong briefing preparation and presentation development capabilities
• Proficiency in action item tracking, schedule coordination, and issue/failure tracking management
• Experience supporting proposal development activities, including project estimates and cost documentation
• Strong organizational and time management abilities with attention to detail
• Excellent written and verbal communication skills
• Experience with configuration management principles and documentation control
• Advanced Excel experience
• AI usage to improve workflow efficiencies
• Data Visualization Tools i.e. Power BI or python scripting
• Experience integrating Confluence/Jira
• Creation of workflows in sharepoint
• Experience working in Siemens Team Center environment

Physical Requirements

Job performance will normally require only minor lifting and carrying of boxes of records or equipment.
HII is more than a job - it's an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonother non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

Why HII
We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Together we are working to ensure a future where everyone can be free and thrive.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

Do You Need Assistance?
If you need a reasonable accommodation for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1- for assistance. Press #3 for HII Mission Technologies.