IT Vendor & Contract Coordinator

Position summary:

• This position manages key vendor and contract activities, including requesting vendor registrations and assisting IT Payables with required documentation.
• Responsibilities of the IT Vendor & Contract Coordinator include supporting renewal functions for critical IT vendor contracts, reviewing and analyzing reports for senior leadership, and collaborating closely with the Chief Negotiator, IS Negotiation team, and key vendors.
• The position also involves maintaining and updating IT vendor databases to ensure accurate workflow and support department projects.

• This department operates in a fast-paced environment, supporting a wide range of customers across the organization and most of various lines of business. The work often involves tight deadlines, with busy end of quarters, a very busy end of year for renewals, and at times it may require overtime to meet critical deliverables.
• This is a close-knit team that values collaboration and support. While the team works in a high-functioning environment and pride themselves on being hardworking, they also make space for fun and positivity.
• The team partners closely with other teams across the AIMS organization. Their culture is a safe, inclusive space where everyone feels accepted and respected, and they welcome diverse perspectives.

• Vendor management experience
• Experience communicating with executive level management
• ServiceNow experience
• Smart Cloud Control Desktop is a plus, but not required

• 4 years of project coordination or other related work experience
• Preferred (not required): 4 years of project coordination or other related work experience including 2 years of paralegal, legal assistant or contracts experience.

• Bachelor s degree;
• OR, Associates degree plus 2 years of work-related experience;
• OR, 4 years job-related work experience (total 8 years without a degree)