Description: Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Answers and directs phone calls. Organizes and schedules meetings and appointments. Maintains contact lists. Produces and distributes correspondence memos, letters, faxes and forms. Assists in the preparation of regularly scheduled reports. Develops and maintains a filing system. Books travel arrangements. Submits and reconciles expense reports. Provides general support to visitors. Provides information by answering questions and requests. Takes dictation. Researches and creates presentations. Generates reports. Handles multiple projects. Prepares and monitors invoices. Develops administrative staff by providing information, educational opportunities and experiential growth opportunities. Ensures operation of equipment by completing pr eventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Other information relevant to the job requirement? Are you a detail-oriented and organized professional with a passion for talent acquisition? Join our Human Resources team as a Talent Acquisition Coordinator and play a vital role in connecting top talent.
What You ll Do:
As a Talent Acquisition Coordinator, you will be at the heart of our recruiting efforts for direct staff candidates, ensuring a seamless and positive experience for candidates, hiring teams, and HR staff.
Responsibilities will include:
Candidate & Hiring Team Support:
- Coordinate interviews and assist in scheduling, ensuring a smooth and professional experience for all parties.
- Provide general policy and employment information to candidates and employees.
- Assist with pre- and post-employment transactions including onboarding documentation
Administrative & HR Support:
- Support HRBP and Talent Acquisition team administratively, inclusive of processing of all employee actions, beginning with hiring and onboarding through the off boarding process.
- Support additional HR and recruiting initiatives as needed.
- Take notes in all meetings, distribute as required
- Create innovative solutions to help support team, promote efficiency, streamline processes
- Anticipate needs of the team, including management, and recommend solutions to keep team members on track
Qualifications What We re Looking For:
- Organized & Detail-Oriented: You have excellent administrative skills, strong attention to detail, and the ability to manage multiple priorities.
- Tech-Savvy: Experience using applicant tracking systems (ATS) and proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
- Strong Communicator: You have great interpersonal and written communication skills, making interactions with candidates and hiring teams seamless.
- Proactive in your day-to-day work; go above and beyond, anticipating needs of the program and leadership and recommending updated processes and procedures
- HR Knowledge & Experience: A high school diploma (or equivalent) and at least 3 years of experience in an administrative role.
Preferred Qualifications:
- Previous experience supporting recruitment activities within a Human Resources department and/or experience providing recruiting support in an agency setting.
- Familiarity with automated resume tracking systems (Success factors) and HR software
Others:
- Clearance: Interim clearance sufficient for start
- Work Location: Position is 3 days/wk onsite with flexibility to come onsite more if needed (periodically). Tuesdays will be an onsite day to participate in onboarding new hires.
- Interview Process: Zoom interview followed by in person interview.
