Administrative Assistant III

Job Title: Administrative Assistant III
Location: Minneapolis, MN
Type: Contract with opportunity to go direct.
Compensation: $35.00 - $38.00 hourly
Contractor Work Model: Hybrid
Hours: Hybrid - Onsite Tuesday through Thursday; Remote Monday and Friday

System One is actively recruiting for an Administrative Assistant III to provide high-level administrative support to a department, including direct support to a Vice President and their leadership team. This hybrid role supports daily business operations, scheduling, communications, and project-based administrative initiatives. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities with minimal oversight.

Responsibilities

• Provide comprehensive administrative support to department leadership, including a Vice President and Directors
• Manage calendars, meeting scheduling, conference coordination, and travel arrangements
• Handle departmental communications, correspondence, and phone/email inquiries
• Support timekeeping, expense processing, and basic budget-related tracking
• Prepare, edit, and maintain reports, presentations, and documentation
• Take meeting minutes and follow up on action items as needed
• Manage and maintain SharePoint sites and departmental files
• Coordinate with vendors and internal stakeholders
• Support project-based administrative work, including compliance tracking, reporting cleanup, and training-related initiatives
• Maintain organization of records, files, and confidential information
• Perform additional administrative duties and special projects as assigned

Requirements

• Minimum 7+ years of administrative experience, preferably at an Administrative Assistant III level or equivalent
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and SharePoint
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills (email, phone, and in-person)
• Ability to work independently, manage assignments from start to finish, and meet deadlines with minimal supervision
• High attention to detail and ability to prioritize competing tasks
• Comfortable working in a hybrid environment and supporting multiple leaders

Preferred Qualifications

• Experience with SAP, UKG, or Workday (timekeeping or administrative functions)
• Prior experience supporting training-related functions or compliance initiatives

System One, and its subsidiaries including Joul, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #192-Precision San Antonio